ADMINISTRATIVE OFFICER I

Technical Education and Skills Development Authority CARAGA Region - Government; Philippines; On-site; PHP 210,000 - 320,000; Full time

Job summary

Technical Education and Skills Development Authority CARAGA Region - Government seeks a Records Management professional to support the Records Section. You will implement RMIS processes, maintain critical documents, and coordinate with various offices to ensure timely reporting and data consolidation.

Responsibilities include facilitating training for records controllers and providing administrative support for work and financial plans, while ensuring compliance and ethical standards in public

Qualifications

• Planning and organizational skills required.
• Strong oral and written communication.
• Ability to monitor and evaluate processes.
• Negotiation and networking abilities.
• Analytical and creative thinking.
• Excellent interpersonal relations and ethics.

Responsibilities

• Facilitate records management system implementation across receiving, recording, transmitting and preserving documents.
• Maintain records, reports and other pertinent documents.
• Act as Assistant Head/Alternate Records Controller of the Records Sections.
• Facilitate learning and development interventions for records controllers.
• Record internal documents and post to RMIS.
• Consolidate data and prepare periodic reports.
• Provide administrative support in work and financial plans.
• Respond to public interests.
• Coordinate with different offices.
• Perform other related functions.

Skills

Planning skills

Oral written communication

Monitoring evaluation

Negotiation skills

Research development

Networking and linkages

Conflict management

Ethics

Assertive under pressure

Analytical thinking

Interpersonal relations

Job description

Responsibilities

• 20%-Facilitate the implementation of records management system from receiving, recording, transmitting and preserving of communications and other documents
• 20%-Maintains records, reports and other pertinent documents
• 10%-Acts as Assistant Head/Alternate Records Controller of the Records Sections, GSD-AS
• 10%-Facilitates/conducts learning and development intervention for records controllers/records custodian in the COROPO
• 10%-Number internal created documents and posts the same to the RMIS
• 5%-Consolidates data and other periodic reports
• 5%-Provides administrative support in the preparation of work and financial plans
• 5%-Responds to public interest
• 5%-Coordinates with different offices and
• 5%-Performs other related functions.

Special Qualifications

• Planning Skills
• Oral and Written Communication Skills
• Monitoring and Evaluation Skills
• Negotiation Skills
• Research and Development Skills
• Skills in Networking and Linkaging
• Conflict Management Skills
• Adheres to Professional/Work Ethics
• Assertive and can work under pressure
• With Analytical and Creative Thinking
• Excellent Interpersonal Relations

Required Documents

• Intent Letter indicating the position, office where the vacancy exists and its Item Number
• Duly accomplished Personal Data Sheet (CSC Form 212 Revised 2025) (printed in legal size paper) subscribed and sworn to with Work Experience Sheet (attachment to CSC Form 212, Revised 2025 can be downloaded at the CSC website)
• Service Records for TESDA applicants or applicants from other government agencies OR Certificate/s of Employment for outside applicants
• List of training programs attended indicating the number of training hours together with the certified photocopies of training certificates
• Performance Evaluation System (PES) Ratings for Calendar Year 2023 for outside applicants OR Individual Performance Commitment Review (IPCR) ratings for January to June 2025 or July to December 2025 (with at least Very Satisfactory Rating) for TESDA applicants or applicants from other government agencies
• Copy of previous appointment for TESDA applicants or applicants from other government agencies
• List of at least five (5) references with complete contact details and email addresses for the following categories:
  • Superior
  • Peers
  • Subordinates (if applicable)
  • Clients (if applicable)
• Certified true copy of transcript of records/diploma
• Authenticated copy of Eligibility by CSC or PRA
• Awards related to Performance (proof of evidences in the form of citation, medal, plaque, for awards/rewards received) (if applicable)
• Expert Services (Resource Person/Speaker/Moderator/Panelist) (if applicable)
• Committees/ TWGs Participation (proof of evidences in the form of memorandum, office order, and/or certification/certificates) (if applicable)