Administrative Officer

Wellpro Biomedical Inc; Pasig; On-site; PHP 335,000 - 502,000; Full time

Benefits offered by this job

Annual Bonus

Attendance Bonus

Incentive Leaves and Long Holidays

Health Maintenance Organization (HMO)

Work schedule: Monday to Friday

Job summary

A leading biomedical company in Metro Manila seeks an experienced Administrative Officer to handle various office management tasks. This includes coordinating schedules, managing inventories, and providing HR support. The ideal candidate is proactive with strong organizational skills and proficiency in MS Office. Offering annual bonuses, attendance bonuses, and a comprehensive health plan, this position is full-time from Monday to Friday.

Qualifications

• Proven experience as an Administrative Officer or similar role.
• Strong organizational and time-management abilities.
• Excellent verbal and written communication abilities.
• Proficiency in MS Office Suite and office management software.
• Ability to multitask and handle various tasks with attention to detail.
• Proactive and self-driven, capable of working independently or in a team.
• A degree in administration or a related field is an advantage.

Responsibilities

• Handle day-to-day administrative tasks and inquiries.
• Organize schedules, meetings, and appointments.
• Maintain office supplies and equipment.
• Assist in preparing reports and official documents.
• Process incoming and outgoing mail and correspondence.
• Assist with employee onboarding and maintain records.
• Coordinate travel and accommodation bookings.
• Maintain an organized filing system.
• Provide administrative assistance to various departments.

Skills

Organizational abilities

Time-management

Verbal communication

Written communication

MS Office proficiency

Attention to detail

Teamwork

Education

Degree in administration or related field

Tools

MS Office Suite

Job description

• General Office Management: Handle day-to-day administrative tasks, including answering phone calls, managing emails, and responding to internal and external inquiries promptly.
• Scheduling and Coordination: Organize schedules, meetings, and appointments for staff and management, ensuring efficient time management.
• Inventory and Equipment Management: Maintain office supplies and equipment, ensuring stock levels are regularly updated.
• Documentation and Reporting: Assist in preparing reports, presentations, and other official documents with accuracy and timeliness.
• Mail and Correspondence Handling: Process incoming and outgoing mail, packages, and correspondence effectively.
• HR Support: Assist with employee onboarding, maintain accurate employee records, and support HR-related administrative tasks.
• Travel Arrangements: Coordinate travel and accommodation bookings for staff, ensuring cost efficiency and convenience.
• Filing and Records Maintenance: Maintain an organized and accessible filing system for both physical and digital documents.
• Cross-Departmental Support: Provide administrative assistance to various departments for ad-hoc tasks and projects as needed.

Qualifications and Skills:

• Proven experience as an Administrative Officer, Office Administrator, or similar role.
• Strong organizational and time-management abilities to handle multiple tasks efficiently.
• Excellent verbal and written communication abilities.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint) and office management software.
• Ability to multitask and handle a variety of tasks with attention to detail.
• Proactive and self-driven, capable of working independently or as part of a team.
• A degree in administration or a related field is an advantage.

What We Offer:

• Annual Bonus
• Attendance Bonus
• Incentive Leaves and Long Holidays
• Health Maintenance Organization (HMO-Employee with dependents included)
• Work schedule:Monday to Friday