ADMINISTRATIVE (HSE & ISO COMPLIANCE)

JOII PHILIPPINES, INC.; Mabalacat; On-site; PHP 279,000 - 446,000; Full time

Job summary

WorkstreamPH in the Philippines provides offshore staffing solutions to our Australian builder clients, focusing on HR, HSE, and environmental compliance support. This role handles HR admin tasks, maintains records, and assists with onboarding, offboarding, and recruitment coordination.

The position also supports health and safety processes, environmental documentation, and ISO-related documentation and audits, requiring strong organizational skills and integrity. Office-based work is expected.

Qualifications

• Bachelor’s/College degree required.
• 2-3 years in an admin, HR, HSE, or compliance support role.
• Experience in HR processes and Health, Safety & Environment (HSE) functions is desirable.
• Excellent organizational and time-management skills.
• Effective written and verbal communication.
• Ability to manage multiple tasks and priorities.
• Attention to detail and accuracy in data entry.
• Knowledge of inventory management and order scheduling is a plus.
• Ability to work collaboratively with internal teams and external customers.
• High integrity and trustworthiness with confidential information.
• Office-based work capability.

Responsibilities

• Provide day-to-day administrative support for HR processes and activities.
• Maintain accurate and up-to-date employee records, files, and documentation.
• Assist onboarding and offboarding processes.
• Prepare HR documents, letters, forms, and reports.
• Support attendance, leave, and other employee records.
• Assist with recruitment and interview coordination as required.
• Maintain confidentiality of employee and company information.
• Coordinate HR-related communications and administrative requirements.
• Provide administrative support for Health & Safety processes and procedures.
• Maintain health and safety records, registers, and documentation.
• Coordinate safety meetings, inductions, training, and toolbox meetings.
• Maintain records of safety training, certifications, and competencies.
• Assist incident, hazard, and risk documentation and reporting.
• Support implementation and maintenance of workplace health and safety procedures.
• Follow up outstanding safety actions and ensure documentation is filed.
• Assist with maintaining environmental documentation and records.
• Support environmental compliance activities and reporting requirements.
• Maintain registers relating to environmental procedures, inspections, and incidents.
• Assist with ensuring environmental documentation is current and accessible.
• Support ISO management systems documentation and audits.
• Assist with audits, reviews, and corrective actions; maintain controlled documents.

Education

Bachelor’s/College Degree

Job description

WorkstreamPH provides offshore staffing solutions that allow our Australian builder clients to maximize their resources and profits by leveraging our talented pool of professionals in the Philippines. Our expertise includes Drafting, Rendering, Estimating, Construction Administration, Loan Processing, IT, and accounting services.

Key Responsibilities:

HR Administration

• Provide day-to-day administrative support for HR processes and activities.
• Maintain accurate and up-to-date employee records, files, and documentation.
• Assist with employee onboarding and offboarding processes.
• Prepare HR documents, letters, forms, reports, and correspondence as required.
• Assist with maintaining attendance, leave, and other employee-related records.
• Support recruitment and interview coordination when required.
• Maintain confidentiality of employee and company information.
• Coordinate HR-related communications and administrative requirements.

Health & Safety Administration

• Provide administrative support for workplace Health & Safety processes and procedures.
• Maintain accurate health and safety records, registers, forms, and documentation.
• Assist with coordinating safety meetings, inductions, training, and toolbox meetings.
• Maintain records of employee safety training, certifications, and competencies.
• Assist with incident, hazard, and risk documentation and reporting.
• Support the implementation and ongoing maintenance of workplace health and safety procedures.
• Follow up outstanding safety actions and ensure documentation is completed and filed appropriately.

Environmental Administration

• Assist with maintaining environmental documentation and records.
• Support environmental compliance activities and reporting requirements.
• Maintain registers and records relating to environmental procedures, inspections, and incidents.
• Assist with ensuring relevant environmental documentation is current and accessible.
• Support internal teams with administrative requirements related to environmental management.

ISO & Compliance Support

• Assist with maintaining documentation required for the organisation's ISO management systems and certification.
• Support internal audits, compliance reviews, and corrective action processes.
• Maintain controlled documents, registers, procedures, forms, and records.
• Assist with preparing documentation and evidence required for ISO audits.
• Monitor documentation expiry dates, training records, certifications, and compliance requirements.
• Support continuous improvement initiatives relating to HR, HSE, quality, and compliance.

Requirements:

• Candidate must possess at least Bachelor’s/College Degree.
• 2-3 years of proven work experience in the related field.
• Previous experience in an administrative, HR administration, HSE administration, or compliance support role.
• Experience working across HR processes and Health, Safety & Environment (HSE) functions is highly desirable.
• Excellent organizational and time-management skills.
• Effective communication skills, both written and verbal.
• Ability to manage multiple tasks and prioritize effectively.
• Attention to detail and accuracy in data entry.
• Knowledge of inventory management and order scheduling is a plus.
• Ability to work collaboratively with internal teams and external customers.
• High integrity and trustworthiness in handling sensitive and confidential information.
• Can work office-based