Administrative Coordinator

San Miguel Global Power; Pasig; On-site; PHP 201,000 - 357,000; Full time

Job summary

San Miguel Global Power is seeking an Administrative Coordinator to provide clerical support, manage records, coordinate communications, and assist in programs, projects, and daily operations at our Pasig office.

This role requires a bachelor’s degree in a related field, at least one year of admin experience, strong MS Office skills, and excellent organizational and interpersonal abilities. The candidate will handle multiple tasks with integrity and professionalism.

Qualifications

• Bachelor's degree in Business Administration, Office Administration, Management, or related field.
• At least one (1) year of relevant administrative or office support experience is preferred.
• Proficient in Microsoft Office applications.
• Strong organizational, communication, and interpersonal skills.
• Ability to handle multiple tasks and work with minimal supervision.
• High level of integrity, professionalism and attention to detail.

Responsibilities

• Provide general clerical and administrative assistance to management and staff.
• Prepare, encode, and process correspondence, reports, memoranda, and other office documents.
• Maintain organized filing systems, both electronic and hard copy.
• Receive, sort, and file incoming and outgoing documents.
• Maintain and update office databases, records, and project files.
• Ensure the safekeeping and confidentiality of office records and information.
• Answer emails, and other inquiries, and direct them to appropriate personnel.
• Coordinate meetings, appointments, and schedules.
• Take meeting minutes and prepare meeting-related documents when required.
• Monitor office supplies and prepare requisitions for replenishment.
• Assist in coordinating office logistics, events, and activities.
• Ensure office equipment and facilities are functioning properly and report maintenance concerns.
• Assist in processing purchase requests, invoices, reimbursements, and other administrative transactions.
• Maintain records of office expenditures and supporting documents.
• Provide administrative assistance in the implementation of foundation programs and projects.
• Assist in the preparation and consolidation of reports, monitoring data, and project documentations.
• Coordinate with internal and external stakeholders regarding project activities.

Skills

Organizational skills

Communication skills

Interpersonal skills

Task management

Attention to detail

Education

Bachelor's degree in Business Administration

Tools

Microsoft Office

Job description

The Administrative Coordinator provides administrative and clerical suport to ensure the efficient and effective operation of the office. The position assists in managing office records, coordinating communications, organizing documents, and supporting staff in the implementation of programs, projects, and daily administrative functions.

DUTIES AND RESPONSIBILITIES

Administrative Support

• Provide general clerical and administrative assistance to management and staff.
• Prepare, encode, and process correspondence, reports, memoranda, and other office documents.
• Maintain organized filing systems, both electronic and hard copy.

Records and Documentation Management

• Receive, sort, and file incoming and outgoing documents.
• Maintain and update office databases, records, and project files.
• Ensure the safekeeping and confidentiality of office records and information.

Communication and Coordination

• Answer emails, and outher inquiries, and direct them to the appropriate personnel.
• Coordinate meetings, appointments, and schedules.
• Take meeting minutes and prepare meeting-related documents when required.

Office Operations Support

• Monitor office supplies and prepare requisitions for replenishment.
• Assist in coordinating office logistics, events, and activities.
• Ensure office equipment and facilities are functioning properly and report maintenance concerns.

Financial and Procurement Assistance

• Assist in processing purchase requests, invoices, reimbursements, and other administrative transactions.
• Maintain records of office expenditures and supporting documents.

Programs and Project Support

• Provide administrative assistance in the implementation of foundation programs and projects.
• Assist in the preparation and consolidation of reports, monitoring data, and project documentations.
• Coordinate with internal and external stakeholders regarding project activities.

JOB QUALIFICATIONS

• Bachelor's degree in Business Administration, Office Administration, Management, or related field.
• At least one (1) year of relevant administrative or office support experience is preferred.
• Proficient in Microsoft Office applications
• Strong organizational, communication, and interpersonal skills.
• Ability to handle multiple tasks and work with minimal supervision
• High level of integrity, professionalism and attention to detail.