Project Assistant

San Miguel Global Power; Pasig; On-site; PHP 257,000 - 469,000; Full time

Job summary

San Miguel Global Power seeks a Project Assistant to provide administrative, technical, and operational support across planning, implementation, monitoring, and evaluation of projects. You will coordinate activities, maintain documentation, and prepare reports to ensure timely delivery.

The role requires strong organizational and communication skills, as well as the ability to travel and conduct fieldwork as needed. Join a dynamic team supporting diverse programs and stakeholders.

Qualifications

• Bachelor's degree in a related field.
• 1–2 years of relevant experience in project coordination or administration.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Strong organizational and communication skills; ability to manage multiple tasks.
• Willingness to travel and conduct fieldwork.

Responsibilities

• Assist in planning, coordination, and execution of project activities.
• Support program implementation per approved plans.
• Coordinate with stakeholders, partners, suppliers, and beneficiaries.
• Facilitate logistical requirements for meetings, trainings, workshops, and site activities.
• Prepare meeting minutes and maintain trackers.

Skills

Organizational skills

Communication skills

Report writing

Education

Bachelor's degree

Tools

Microsoft Office

Job description

The Project Assistant provides administrative, technical, and operational support in the planning, implementation, monitoring, and evaluation of projects and programs. The position assists in coordinating project activities, maintaining project documentation, preparing reports, and facilitating communication among stakeholders to ensure the timely and effective delivery of project objectives.

DUTIES AND RESPONSIBILITIES

Project Coordination and Implementation

• Assist in the planning, coordination, and execution of project activities and schedules.
• Support the implementation of programs and projects in accordance with approved plans and objectives.
• Coordinate with project stakeholders, partners, suppliers, and beneficiaries regarding project-related activities
• Facilitate logistical requirements for meetings, trainings, workshops, and site activities.

Monitoring and Evaluation

• Monitor project progress and assist in tracking project milestones and deliverables.
• Collect, compile, and verify project data and information.
• Assist in conducting field visits, inspections, and project monitoring activities.
• Support the preparation of monitoring and evaluation reports.

Documentation and Records Management

• Maintain organized project files, records, contracts, and correspondence.
• Ensure proper documentation of project activities, accomplishments and expenditures.
• Prepare meeting minutes and maintain action-item trackers.
• Develop and update project data bases and information systems.

Administrative Support

• Prepare letters, reports, presentations, and other project-related documents.
• Manage schedules, appointments, and meetings related to project activities.
• Process administrative requirements, including travel arrangements, procurement requests, and reimbursement claims.
• Provide clerical and administrative support to the Project Manager and project team.

Financial and Procurement Support

• Assist in monitoring project budgets and expenditures.
• Maintain records of project expenses and supporting documents.
• Coordinate procurement and purchasing requirements in accordance with company policies and procedures
• Assist in the preparation of budget utilization and financial reports.

Stakeholder and Community Relations

• Support coordination with government agencies, local government units, community organizations, and other stakeholders.
• Respond to project-related inquiries and requests for information.
• Assist in organizing stakeholder consultations, community meetings, and project events.

JOB QUALIFICATIONS

• Bachelor's degree in Business Administration, Management, Development Studies, Social Sciences, Engineering, Environmental Science, or a related field.
• At least one (1) to two (2) years of relevant experience in project coordination, administration, or program implementation is preferred.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, and Outlook)
• Strong organizational, communication, and report-writing skills.
• Ability to work independently and manage multiple tasks simultaneously.
• Willingness to travel and conduct fieldwork as required.