Administrative Associate (on-site)

Nuworks Interactive Labs, Inc.; Pasig; On-site; PHP 391,000 - 558,000; Full time

Job summary

Nuworks Interactive Labs, Inc. is seeking an Administrative Associate to provide comprehensive administrative support, manage office operations, and contribute to organizational efficiency.

The role involves scheduling, correspondence, documentation management, and maintaining high levels of organization and attention to detail. Work setup is on-site in Ortigas, Pasig (5x on-site); by November 2026, relocation to a new office in BGC is planned.

Qualifications

• Bachelor’s degree in Business Administration, Management, Office Management or similar field.
• 3–5 years of experience in admin assistance or a related role with a team.
• Ability to handle multiple tasks effectively.

Responsibilities

• Coordinate housekeeping, premises maintenance and repairs; review processes for improvements.
• Coordinate day-to-day activities of the security team to maintain a safe workplace.
• Engage suppliers and review contracts/proposals per guidelines.
• Distribute documents and parcels with timely pick-up and delivery.
• Attend to and respond to day-to-day admin requests.
• Support profit by spending below budget for supplies and related costs.
• Plan and manage logistics for internal and external events.
• Handle inventory and prizes during promotions securely.
• Lead safety, emergency preparedness, and environment-related projects.
• Coordinate space planning and office construction with contractors.

Skills

Multitasking

Office administration

Vendor coordination

Event planning

Facilities management

Education

Bachelor's degree in Business Administration

Tools

Microsoft Office

Job description

Work set-up: 5x on-site in Ortigas, Pasig. By November 2026 will move to new office in BGC.

The Administrative Associate is responsible for providing comprehensive administrative support to the team, ensuring efficient office operations, and contributing to the overall success of the organization. They handle a range of tasks including scheduling, correspondence, and documentation management. The role also involves maintaining a high level of organization, prioritization, and attention to detail

The role stays up-to-date with the latest industry trends, technologies, and best practices and is able to identify new opportunities and strategies for improving overall performance as well as growth.

DUTIES AND RESPONSIBILITIES:

1.) Administrative Services

• Ensure that housekeeping standards are met, premises and assets are maintained and repairs are carried out to create a workplace promoting employee productivity. Review processes and recommend improvements, as necessary.
• Coordinate day to day activities of the security team to ensure that the office and employees are in a safe environment
• Provide and recommend suppliers and materials required following set guidelines and procedures.
• Enable the distribution of documents and parcels through timely pick-up and delivery.
• Attend to and respond to day to day admin related requests.
• Lias and review contracts / agreements / proposals with suppliers, partners, and government officials with regards to company administrative needs and requirements

2.) Profit Contribution

• Contribute to profit by way of spending below budget for supplies and other office related expenses

3.) Event and Promotion Management Support

• Plan and oversee the logistics and control ingress and egress of goods and services during internal and external events.
• Handle the inventory, storage, and disbursement of prizes during promotions ensuring that these are kept safe and in good condition.

4.) Special Projects

• Implement projects related to safety, emergency preparedness and environment protection to be proactive in addressing relevant issues.
• Facilitate the execution of space planning and construction of new and existing offices from canvassing of space options, coordinating with contractors and other suppliers, seat plan and office space adjustment following set guidelines and timelines.

QUALIFICATIONS

• Bachelor’s degree in Business Administration, Management, Office Management, Administrative Management or any similar field.
• At least 3-5 years of experience in Admin Assistance or a proven track record in a similar position, working with a team in a similar or adjacent industry.
• Has the Ability to handle multiple tasks