Administrative Assistant | UP Town Corporate Center

Asticom Technology Inc; Quezon City; On-site; PHP 268,000 - 379,000; Full time

Job summary

Asticom Technology Inc. is seeking an organized Contract Administration Assistant in Metro Manila to manage framework and service agreements, monitor validity and renewals, and support documentation and reporting needs.

You will coordinate with vendors and business units, assist in new FA/SA development, and track meetings and actions. The role requires a Bachelor’s degree in business-related fields, at least 2 years in admin/procurement, strong MS Office skills, and good document management.

Qualifications

• Bachelor’s degree in Business Administration, Management, Supply Chain, or related field.
• At least 2 years of experience in administrative, procurement, contract administration, or related functions.
• Proficient in Microsoft Office, particularly Excel, Word, PowerPoint, and Outlook.
• Strong organizational, communication, and document management skills.
• Detail-oriented and able to manage multiple priorities.
• Experience in procurement, contract management, and SAP is an advantage.

Responsibilities

• Maintain and organize FA, SA, and purchase contract records.
• Monitor contract validity, renewals, and document completeness.
• Update trackers, databases, and management reports.
• Coordinate with vendors and Business Units regarding contract and documentation requirements.
• Assist in preparing documents for new FA/SA development and contract extensions.
• Schedule meetings, prepare minutes, and track action items.
• Provide administrative and coordination support to the Category Management team.

Skills

MS Office

Excel

Word

PowerPoint

Outlook

Organizational skills

Communication

Document management

Multitasking

Procurement

Contract management

SAP

Education

Bachelor’s degree in Business Administration, Management, Supply Chain, or related field

Tools

SAP

Job description

JOB ROLES AND RESPONSIBILITIES

• Maintain and organize Framework Agreement (FA), Service Agreement (SA), and purchase contract records.
• Monitor contract validity, renewals, and document completeness.
• Update trackers, databases, and management reports.
• Coordinate with vendors and Business Units regarding contract and documentation requirements.
• Assist in preparing documents for new FA/SA development and contract extensions.
• Schedule meetings, prepare minutes, and track action items.
• Provide administrative and coordination support to the Category Management team.

JOB QUALIFICATIONS

• Bachelor’s degree in Business Administration, Management, Supply Chain, or related field.
• At least 2 years of experience in administrative, procurement, contract administration, or related functions.
• Proficient in Microsoft Office, particularly Excel, Word, PowerPoint, and Outlook.
• Strong organizational, communication, and document management skills.
• Detail-oriented and able to manage multiple priorities.
• Experience in procurement, contract management, and SAP is an advantage.