Administrative Assistant | Scheduling, Docs & Projects

Central Affirmative Company, Incorporated; Manila; On-site; PHP 223,000 - 357,000; Full time

Job summary

Central Affirmative Company, Incorporated is seeking an Administrative Assistant / Secretary to support the business owner and management with day-to-day operations. The role focuses on scheduling, document organization, office administration, and coordinating communications to ensure smooth workflow across teams and external partners.

You will manage calendars, prepare PowerPoint presentations, handle data entry and filing, coordinate travel and logistics, and assist with purchases and special

Qualifications

• Bachelor's degree preferred in Business Administration, Management, Communications, or related field.
• At least one year of administrative experience is an advantage.
• Fresh graduates with strong organizational and communication skills are welcome to apply.

Responsibilities

• Manage the business owner's calendar, appointments, reservations, and meeting schedules to ensure efficient time management.
• Provide day-to-day administrative support as assigned.
• Coordinate schedules, reminders, and follow-ups for meetings and commitments.
• Track deadlines, deliverables, and pending action items to ensure timely completion of tasks.
• Coordinate communication between the business owner and internal or external stakeholders when necessary.
• Organize, maintain, and securely file both digital and physical documents.
• Manage records including monthly bills, statements of account, receipts, quotations, petty cash, reimbursements, and delivery receipts.
• Maintain company records and registration documents for business assets when necessary.
• Ensure all files and records are accurate, organized, and readily accessible while maintaining confidentiality.
• Handle general office administrative tasks including filing, data entry, report preparation, and document management.
• Manage communication channels including emails, phone calls, and messaging platforms (e.g., Viber) in a timely and professional manner.
• Monitor and coordinate online orders, inquiries, and client concerns when necessary.
• Coordinate with suppliers, service providers, and internal teams for various administrative requirements.
• Assist in maintaining organized office records and supporting efficient office operations.
• Create and edit PowerPoint presentations and other business documents as required.
• Conduct basic research and gather information to support business requirements and projects.
• Prepare simple reports, summaries, and other materials when needed.
• Make inquiries and coordinate purchases for work-related items as assigned.
• Assist in planning and executing administrative requirements for special projects.
• Perform ad hoc tasks and other duties as may be assigned from time to time by the business owner or management.
• Coordinate travel arrangements, reservations, and logistical requirements when necessary.
• Manage bookings for meetings, accommodations, transportation, and other business-related appointments as assigned.
• Handle confidential business information with discretion, integrity, and professionalism.
• Maintain strict confidentiality regarding company information, communications, and sensitive matters entrusted by the business owner and management.
• Exercise sound judgment when handling documents, schedules, and communications.

Job description

Central Affirmative Company, Incorporated is seeking an Administrative Assistant / Secretary to support the business owner and management with day-to-day operations. The role focuses on scheduling, document organization, office administration, and coordinating communications to ensure smooth workflow across teams and external partners.

You will manage calendars, prepare PowerPoint presentations, handle data entry and filing, coordinate travel and logistics, and assist with purchases and special