Administrative Assistant Onboarding And Training

LAdmins; Philippines; Remote; PHP 300,000 - 540,000; Full time

Benefits offered by this job

Permanent Work from Home

Paid Time Off

Monthly Performance Bonus

Annual Bonus

Health Allowance

Internet Allowance

Job summary

Ladmins is hiring a remote Administrative Assistant – Onboarding and Training to support the US-based operations and training teams from the Philippines. You will manage onboarding records, coordinate training activities, and help prepare training materials in a back-office capacity.

The role emphasizes UKG HRIS usage, meticulous record-keeping, and strong written and verbal communication skills, with a focus on ensuring accurate and accessible training documentation.

Qualifications

• Experience supporting a US-based client or team.
• Hands-on experience with an HRIS (UKG preferred).
• Strong organization and attention to detail for records.
• Clear, professional written and verbal communication.
• Ability to create and organize training materials and documentation.

Responsibilities

• HRIS Administration: manage new hires and training locations in UKG.
• Training Records Management: organize and maintain training records in ISIMS.
• Onboarding & Training Support: assist Operations and Training with onboarding tasks.
• Training Materials: develop and organize onboarding and ongoing training materials.
• Back-Office Support: provide administrative support without direct trainee or client-facing duties.

Skills

US-based client experience

HRIS administration

UKG experience

Organizational skills

Written communication

Verbal communication

Training materials creation

Documentation management

Tools

UKG HRIS

Job description

Administrative Assistant Onboarding and Training

Company: Ladmins Job Type: Full Time Remote / Work from Home

Job Description - Administrative Assistant Onboarding and Training

Administrative Assistant – Onboarding and Training

Location: Remote — Philippines (collaborating daily with the U.S. team)

Employment Type: Full-time

We are seeking an Administrative Assistant – Onboarding and Training to provide back-office administrative support to our Operations and Training team. You'll work behind the scenes in our HRIS and training systems to keep onboarding and training running smoothly for our U.S.-based operations. You'll play a key role in keeping training records accurate, organized, and easy for the team to act on.

Benefits and Compensation

• Permanent Work from Home
• Paid Time Off
• Monthly Performance Bonus
• Annual Bonus
• Health Allowance
• Internet Allowance

Key Responsibilities

• HRIS Administration: Work within UKG (our HRIS) to sort new hires and assign them to the correct training location.
• Training Records Management: Compile, organize, and maintain training records, with all documentation housed in ISIMS.
• Onboarding & Training Support: Support the Operations and Training team with day-to-day onboarding administration, including form completions and related back-office documentation.
• Training Materials: Help create and organize training materials for onboarding and ongoing training programs.
• Back-Office Support: Handle all responsibilities as administrative, back-office support — this role does not involve direct trainee-facing or client-facing work.

Required Skills & Qualifications

• Prior experience supporting a U.S.-based client or team is required.
• Experience with any HRIS platform (hands‑on experience with UKG is a plus).
• Strong organizational skills with close attention to detail, especially when sorting and compiling records.
• Clear, professional written and verbal communication skills.
• A positive, appealing attitude and a reliable, can‑do approach to admin work.
• Comfortable creating and organizing training materials and documentation.

Work Setup & Collaboration

This is a full‑time remote role based in the Philippines, working daily alongside a U.S.-based operations and training team. Reliable internet and a dedicated home workspace are expected.

Career Growth

This role offers the opportunity to build expertise in HRIS administration and training operations, with room to grow into broader operations or training‑support responsibilities as our back‑office team expands.