Administrative Assistant I — Powering a People-First Office

Insight; Philippines; On-site; PHP 240,000 - 300,000; Full time

Job summary

Insight in Manila is seeking an Administrative Assistant I to provide day-to-day office support at our Manila site. You will log requests, coordinate visitors and meetings, manage inventory, and ensure a welcoming environment for teammates and guests.

Ideal candidates have a Bachelor's in Office Administration or related field, 1–2 years of administrative experience, and strong English communication skills. Proficiency with MS 365 is required, and confidentiality is essential.

Qualifications

• Bachelor’s degree in Office Administration, Business Administration, Hospitality, or related field.
• 1–2 years of relevant administrative, customer-service, or workplace-support experience.
• Clear written and verbal English communication with a service-oriented approach.
• Ability to organize work, maintain records, meet deadlines, and handle issues promptly.
• Working knowledge of Microsoft 365 including Outlook, Teams, Word, Excel, and SharePoint.

Responsibilities

• Provide day-to-day administrative and workplace support for the Manila site.
• Receive, log, track, and close routine administrative requests.
• Coordinate visitors, meetings, catering, transport, and office orientation.
• Support events, engagement activities, and venue coordination.
• Maintain administrative inventory, counts, and purchase/payments docs.
• Process work permits, gate passes, visitor badges, and access-tracker updates.
• Log facilities issues and coordinate follow-up with Building Administration or vendors.
• Prepare routine correspondence, presentations, and records using templates.
• Support safety drills and workplace safety communications.

Skills

English communication

Organizational skills

Service-oriented mindset

Education

Bachelor's degree in Office Administration or related field

Tools

Microsoft 365

Outlook

Teams

Word

Excel

SharePoint

Job description

Insight in Manila is seeking an Administrative Assistant I to provide day-to-day office support at our Manila site. You will log requests, coordinate visitors and meetings, manage inventory, and ensure a welcoming environment for teammates and guests.

Ideal candidates have a Bachelor's in Office Administration or related field, 1–2 years of administrative experience, and strong English communication skills. Proficiency with MS 365 is required, and confidentiality is essential.