Administrative Assistant I

Insight; Philippines; On-site; PHP 240,000 - 300,000; Full time

Job summary

Insight in Manila is seeking an Administrative Assistant I to provide day-to-day office support at our Manila site. You will log requests, coordinate visitors and meetings, manage inventory, and ensure a welcoming environment for teammates and guests.

Ideal candidates have a Bachelor's in Office Administration or related field, 1–2 years of administrative experience, and strong English communication skills. Proficiency with MS 365 is required, and confidentiality is essential.

Qualifications

• Bachelor’s degree in Office Administration, Business Administration, Hospitality, or related field.
• 1–2 years of relevant administrative, customer-service, or workplace-support experience.
• Clear written and verbal English communication with a service-oriented approach.
• Ability to organize work, maintain records, meet deadlines, and handle issues promptly.
• Working knowledge of Microsoft 365 including Outlook, Teams, Word, Excel, and SharePoint.

Responsibilities

• Provide day-to-day administrative and workplace support for the Manila site.
• Receive, log, track, and close routine administrative requests.
• Coordinate visitors, meetings, catering, transport, and office orientation.
• Support events, engagement activities, and venue coordination.
• Maintain administrative inventory, counts, and purchase/payments docs.
• Process work permits, gate passes, visitor badges, and access-tracker updates.
• Log facilities issues and coordinate follow-up with Building Administration or vendors.
• Prepare routine correspondence, presentations, and records using templates.
• Support safety drills and workplace safety communications.

Skills

English communication

Organizational skills

Service-oriented mindset

Education

Bachelor's degree in Office Administration or related field

Tools

Microsoft 365

Outlook

Teams

Word

Excel

SharePoint

Job description

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Pasig, PH

• Insight at a Glance
• 14,000+ engaged teammates globally
• #20 on Fortune's World's Best Workplaces™ list
• $9.2 billion in revenue
• Received 35+ industry and partner awards in the past year
• $1.4M+ total charitable contributions in 2023 by Insight globally

Now is the time to bring your expertise to Insight.

We are not just a tech company; we are a people-first company. We believe that by unlocking the power of people and technology, we can accelerate transformation and achieve extraordinary results. As a Fortune 500 Solutions Integrator with deep expertise in cloud, data, AI, cybersecurity, and intelligent edge, we guide organizations through complex digital decisions.

About the role As an Administrative Assistant I, you will provide day-to-day administrative and workplace support for our Manila site. You will play a vital role in keeping our office running smoothly by completing routine transactions, coordinating visitors and events, managing inventory, and ensuring a welcoming, well-supported environment for teammates and guests alike.

Along the way, you will get to:

• Receive, log, track, and close routine administrative and workplace requests through approved channels.
• Coordinate visitor requirements, meeting-room readiness, catering, transport support, and office orientation.
• Support approved events and engagement activities through venue, supplier, setup, and communications coordination.
• Maintain assigned administrative inventory, perform scheduled counts, and prepare purchase-order or payment-support documents.
• Process assigned work permits, gate passes, visitor badges, and access-tracker updates.
• Log facilities or building concerns and coordinate follow-up with Building Administration, Security, or vendors until closure.
• Prepare routine correspondence, presentation materials, and records using approved templates.
• Support safety drills, emergency supplies, and related workplace safety communications.

Be AmbITious:

This opportunity is not just about what you do today but also about where you can go tomorrow. When you bring your hunger, heart, and harmony to Insight, your potential will be met with continuous opportunities to upskill, earn promotions, and elevate your career.

What we’re looking for

• Bachelor’s degree in Office Administration, Business Administration, Hospitality, or a related field (or equivalent relevant experience).
• 1–2 years of relevant administrative, customer-service, or workplace-support experience.
• Clear written and verbal English communication skills with a highly service‑oriented approach.
• Ability to organize work, maintain accurate records, meet deadlines, and escape issues appropriately.
• Working knowledge of Microsoft 365, including Outlook, Teams, Word, Excel, and SharePoint.
• Strong ability to protect confidential employee, visitor, vendor, and company information.

Nice to have:

• Experience working in a BPO, shared‑services, or multi‑stakeholder workplace environment.

What you can expect

We're legendary for taking care of you, your family and to help you engage with your local community.

We want you to enjoy a full, meaningful life and own your career at Insight.

Some of our benefits include: Freedom to work from another location—even an international destination—for up to 30 consecutive calendar days per year. But what really sets us apart are our core values of Hunger, Heart, and Harmony, which guide everything we do, from building relationships with teammates, partners, and clients to making a positive impact in our communities.

Join us today, your ambITious journey starts here.

Insight is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, sexual orientation or any other characteristic protected by law.

When you apply, please tell us the pronouns you use and any reasonable adjustments you may need during the interview process.

At Insight, we celebrate diversity of skills and experience so even if you don't feel like your skills are a perfect match - we still want to hear from you!

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