Administrative Assistant — Detail‑Oriented, Growth‑Driven

Colliers International Deutschland Holding GmbH; Makati; On-site; PHP 279,000 - 424,000; Full time

Benefits offered by this job

HMO and Life Insurance Day 1Processing

14th Month Bonus

Communication, Rice, & Medicineallowan

Job summary

Colliers Philippines is seeking a highly organized Administrative Assistant to provide day-to-day administrative and operational support. You will coordinate schedules, maintain records, and support efficient team operations.

Responsibilities include handling reimbursements, invoicing, filing, meetings, travel arrangements, and document preparation, while ensuring compliance with company policies and maintaining accurate records.

Qualifications

• Bachelor's degree required in Business Administration, Office Administration, Management, or related field.
• 1-2 years of administrative/office support experience.
• Proficient in Excel, Word, PowerPoint, Outlook.
• Strong organizational and record-management skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Detail-oriented, dependable, and proactive.
• Strong coordination and interpersonal skills.

Responsibilities

• Assist in managing administrative processes, including reimbursements, liquidations, invoicing, and documentation requirements.
• Maintain accurate records, trackers, databases, and reports.
• Organize and maintain both physical and electronic filing systems.
• Coordinate meetings, appointments, travel arrangements, and other administrative activities.
• Prepare meeting materials, document discussions, and monitor action items.
• Handle incoming and outgoing correspondence, phone calls, and business documents.
• Ensure timely routing, processing, and safekeeping of records and administrative documentation.
• Assist in the preparation, compilation, and submission of required documents and reports.
• Maintain backup records and ensure proper document management practices.
• Coordinate office supply requirements and support general office administration.
• Monitor and follow up on administrative requests to ensure timely completion.
• Support compliance, records management, and documentation requirements in accordance with company policies and procedures.
• Provide general administrative and operational support to the team as needed.

Skills

Organizational skills

Written and verbal communication

Multitasking

Interpersonal skills

Proactive mindset

Education

Bachelor's degree in Business Administration/Office Administration/Management

Tools

Microsoft Office

Job description

Colliers Philippines is seeking a highly organized Administrative Assistant to provide day-to-day administrative and operational support. You will coordinate schedules, maintain records, and support efficient team operations.

Responsibilities include handling reimbursements, invoicing, filing, meetings, travel arrangements, and document preparation, while ensuring compliance with company policies and maintaining accurate records.