Virtual Assistant

Yempo - Your Employees Offshore; Manila; Hybrid; PHP 334,800 - 558,000; Full time

Benefits offered by this job

Highly competitive salary – paid weekly!

HMO enrollment upon commencement

20 vacation days per year

Annual performance bonuses and incentives

Free cooked rice, snacks and hot drinks

Job summary

A leading offshore staffing solution provider is hiring a Virtual Assistant for administrative and financial support. Responsibilities include managing rental quotes and invoices, utilizing Xero for financial reconciliations, and ensuring document quality. Ideal candidates should have 1-3 years of relevant experience, strong organizational skills, and proficiency in Xero and MS Office. Enjoy a flexible working environment with competitive benefits and growth opportunities.

Qualifications

• 1–3 years of relevant administrative or accounts experience preferred.
• Demonstrated experience using Xero accounting software.
• High attention to detail and strong organizational skills.

Responsibilities

• Prepare and manage equipment rental quotes and invoices.
• Enter and reconcile invoices and payments in Xero.
• Conduct quality checks on financial documents.

Skills

Attention to detail

Organizational skills

Communication skills

Xero accounting software

MS Office proficiency

Tools

Xero

MS Office

Job description

We have an exciting day shift opportunity available for a Virtual Assistant. Work from home or the office – you choose!

When you join Yempo, you’ll receive the following fantastic benefits:

• Highly competitive salary – paid weekly!
• HMO enrollment upon commencement
• Additional HMO dependents added each year of service
• 20 vacation days per year; 7 sick days
• Annual performance bonuses and incentives
• Annual salary reviews and increases
• Free cooked rice, snacks and hot drinks
• Company polo shirts provided
• Fantastic, bright and cheerful open-plan work environment
• Prestigious clients and highly professional and friendly co-workers

Our Client

Our client is an electrical services company specializing in testing, commissioning, and maintenance for the mining, industrial, and commercial sectors. They offer expert services including protection relay testing, high-voltage equipment maintenance, grounding systems, and advanced diagnostic services like thermography.

The Virtual Assistant is responsible for providing comprehensive administrative and clerical support to the equipment rental function and office requirements. The role focuses on accurate invoicing and quoting, financial reconciliation using Xero, quality checking of documentation, and preparation and submission of reports to support operational and financial compliance. The scope of responsibilities may evolve over time as business needs are further defined. The successful candidate must be adaptable, flexible, and open to taking on additional tasks as required.

Your Responsibilities

Equipment Rental Administration

• Prepare, issue, and manage equipment rental quotes and invoices in a timely manner
• Maintain accurate records of rental agreements, variations, and close-outs
• Ensure pricing, rental periods, and supporting documentation are correct and complete

Financial Administration (Xero)

• Enter and reconcile invoices, payments, and adjustments in Xero
• Perform routine balancing and reconciliation of rental income accounts
• Identify discrepancies and escape issues for resolution
• Assist with accounts-related tasks, including invoicing and basic financial reconciliation

Quality Assurance & Reporting

• Conduct quality checks on invoices, quotes, and supporting documents prior to submission
• Compile, review, and submit regular financial and operational reports
• Ensure documentation complies with internal procedures and company quality requirements

Clerical & Administrative Support

• Maintain organized digital filing systems and records
• Provide general clerical support including data entry, correspondence, and document control
• Support audits, reviews, and management requests as required
• Perform additional ad hoc administrative and operational tasks as needed

Your Background

• 1–3 years of relevant administrative, clerical, or accounts experience (equipment rental or service industries preferred)
• Demonstrated hands‑on experience using Xero accounting software
• Basic proficiency in MS Office
• High attention to detail and accuracy
• Strong organizational and time management skills
• Ability to work independently in a remote environment
• Professional written and verbal communication skills
• Experience with invoicing, quoting, and basic financial reconciliation
• Familiarity with quality checking and reporting processes (desirable)
• Flexible and adaptable, with the ability to support evolving business needs

Disclaimer for salary ranges. Yempo provides an indicative range of salary that we deem relevant for the advertised role. This may be adjusted for the skills and experience of the selected candidate.