Administrative Assistant [2]

Polytechnic University of the Philippines; San Juan; On-site; PHP 279,000 - 391,000; Full time

Job summary

Polytechnic University of the Philippines in San Juan City is seeking an administrative assistant to welcome students and guests, handle calls, and manage documents. You will encode data, maintain files, and support education counsellors in visa applications, ensuring accuracy in CRM updates.

The role requires a Bachelor's degree, strong English and MS Office skills, and a proactive team player mindset with keen attention to detail.

Qualifications

• Bachelor's degree in any field.
• Excellent interpersonal and communication skills.
• Good command in English.
• Strong MS Office skills and computer knowledge.
• Team player and willing to learn.
• Keen attention to details.

Responsibilities

• Receive students, guests, packages and letters.
• Answer phone calls and direct calls accordingly.
• Receive and sort incoming electronic mails.
• Encode student details and leads in the database.
• Assess and check student documents.
• Assist Education Counsellors in submitting institution and visa applications.
• Update student statuses in CRM.
• Maintain student manual and virtual files.
• Assist in logistics for offsite events.
• Look after the overall cleanliness of the office premise.
• Manage part timers and maintenance personnel.
• Assist in any adhoc task or projects as assigned.

Skills

Interpersonal skills

Clear English

MS Office skills

Team player

Attention to details

Education

Bachelor's Degree

Tools

MS Office Suite

Job description

• Receive students, guests, packages and letters.
• Answer phone calls and direct calls accordingly.
• Receive and sort incoming electronic mails.
• Encode student details and leads in the database.
• Assess and check student documents.
• Assist Education Counsellors in submitting institution and visa applications.
• Update student statues at every stage in Customer Relationship Management System.
• Maintain student manual and virtual files.
• Maintain the resource library and ensure that materials are all up to date.
• Assist in the logistics for offsite events.
• Look after the overall cleanliness off the office premise.
• Manage part timers and maintenance personnel.
• Assist in any adhoc task or projects as assigned.

Qualifications

• Candidate must possess at least a Bachelors Degree in any field.
• Excellent interpersonnal and communication skills.
• Good command in English.
• Strong Microsoft Office Skills and Computer Knowledge.
• Team player and willing to learn.
• Keen attention to details.

Requirements

(Not indicated)

Skills

(Not indicated)

Work Location

San Juan City

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