Administrative Assistant

Convergent Experience Management Consulting, Inc.; San Juan; On-site; PHP 180,000 - 240,000; Full time

Job summary

Convergent Experience Management Consulting, Inc. in Metro Manila is seeking an organized Administrative Assistant to support day-to-day operations, scheduling, documentation, and correspondence.

Join a proactive Learning & Development team in our growing organization. You will organize training materials and participant records, assist with supplier coordination, project expenses, and facilitator needs, plus general support across teams.

Qualifications

• Bachelor's degree in Human Resources, Behavioral Science, Psychology, Marketing, Communications, or a related field.
• 1–2 years of administrative or coordination experience is a plus
• Highly organized and detail-oriented
• Good written and verbal communication skills
• Proficient in Microsoft Office and Google Workspace
• Comfortable learning and using online tools and platforms
• Able to manage multiple tasks and deadlines
• Resourceful, dependable, and willing to take initiative
• Fresh graduates are welcome to apply

Responsibilities

• Handle day-to-day office, documentation, scheduling, records, and correspondence.
• Organize training materials and participant records, supplier coordination, project expenses, and facilitator requirements.
• Assist different team members with administrative and coordination tasks; help track deadlines, deliverables, and follow-ups
• Prepare billing, collections monitoring, payables documentation, reimbursements, expense tracking, and coordination with the accountant.

Skills

Organized

Detail-oriented

Written and verbal communication

Multi-tasking

Deadline tracking

Education

Bachelor's degree in Human Resources, Behavioral Science, Psychology, Marketing, Communications, or related field

Tools

Microsoft Office

Google Workspace

Job description

Join our growing Learning & Development Team!

We're looking for an organized, proactive, and dependable Administrative Assistant who can help keep our day-to-day operations running smoothly.

Administrative & Office Support

- Handle day-to-day office, documentation, scheduling, records, and correspondence.

Training & Program Support

- Organize training materials and participant records, supplier coordination, project expenses, and facilitator requirements.

General Support

- Assist different team members with administrative and coordination tasks; help track deadlines, deliverables, and follow-ups

Finance & Accounting Support

- Prepare billing, collections monitoring, payables documentation, reimbursements, expense tracking, and coordination with the accountant.

What We’re Looking For

• Bachelor's degree in Human Resources, Behavioral Science, Psychology, Marketing, Communications, or a related field

• With 1-2 years of administrative or coordination experience a plus

• Highly organized and detail-oriented

• Good written and verbal communication skills

• Proficient in Microsoft Office and Google Workspace

• Comfortable learning and using online tools and platforms

• Able to manage multiple tasks and deadlines

• Resourceful, dependable, and willing to take initiative

• Fresh graduates are welcome to apply