Administrative Assistant

Phoenix Publishing House Inc.; Quezon City; On-site; PHP 134,000 - 201,000; Full time

Job summary

Phoenix Publishing House Inc. is seeking an organized Administrative Assistant to handle and monitor office supplies, vitamins, pantry, and janitorial inventories in Metro Manila.

You will consolidate monthly department requests, prepare consumption reports, release supplies, follow up orders, and maintain records. The role requires diligent filing and support for supervisor's administrative tasks.

Responsibilities

• Handle and monitor office supplies and employee vitamin requests, including processing requests through the Office Supplies Online System (ASMS).
• Monitor and maintain the inventory of office supplies and vitamins and prepare related inventory and consumption reports.
• Assist in monitoring and maintaining the inventory of pantry and janitorial supplies.
• Consolidate monthly requests from different departments and monitor stock levels to coordinate the replenishment of supplies when needed.
• Assist in the releasing and distribution of office supplies, pantry and janitorial supplies, and vitamins.
• Follow up on pending and ongoing orders and requests.
• Prepare, update, and maintain files, records, and other administrative documents, ensuring that all records are properly organized and updated.
• Assist in other administrative activities as assigned.
• Perform other duties and responsibilities as assigned by the supervisor.

Job description

1. Handle and monitor office supplies and employee vitamin requests, including processing requests through the Office Supplies Online System (ASMS).

2. Monitor and maintain the inventory of office supplies and vitamins and prepare related inventory and consumption reports.

3. Assist in monitoring and maintaining the inventory of pantry and janitorial supplies.

4. Consolidate monthly requests from different departments and monitor stock levels to coordinate the replenishment of supplies when needed.

5. Assist in the releasing and distribution of office supplies, pantry and janitorial supplies, and vitamins.

6. Follow up on pending and ongoing orders and requests.

7. Prepare, update, and maintain files, records, and other administrative documents, ensuring that all records are properly organized and updated.

8. Assist in other administrative activities as assigned.

9. Perform other duties and responsibilities as assigned by the supervisor.