Admin Assistant

Songon Food Corporation; Philippines; On-site; PHP 134,000 - 201,000; Full time

Job summary

Songon Food Corporation in the Philippines seeks an Admin & Inventory Assistant to oversee inventory, monitor consumption, and coordinate deliveries, while providing administrative support to the Training Center and branches.

You will ensure accurate tracking, proper documentation, and smooth coordination with suppliers, branches, and the commissary head, including handling petty cash and office supplies.

Qualifications

• Experience in inventory management and office administration.
• Ability to track daily/monthly consumptions and prepare reports.
• Strong coordination with branches and suppliers.

Responsibilities

• Inventory Management: handle release of items requested by branches/outlets; track and prepare daily and monthly consumption reports; ensure accurate encoding of released and delivered items; monitor assets, breakages or losses.
• Supply & Delivery Coordination: track and monitor incoming deliveries from suppliers; cross-check delivered items with POs and invoices; release and replenish office and janitorial supplies; monitor ORCA system for releases.
• Repairs & Maintenance: coordinate monthly/quarterly repairs and maintenance for Training Center and branches; monitor progress and budget; liaise with suppliers/service providers; maintain a log of costs and service reports.
• Administration & Support: handle petty cash vouchers and replenishments; coordinate with suppliers; source equipment/office needs; coordinate permits with branches.

Job description

Job Summary:

The Admin & Inventory Assistant is responsible for overseeing inventory management, monitoring consumption, coordinating supplies and deliveries, and providing administrative support to the Training Center and branches. The role ensures accuracy in tracking, proper documentation, and smooth coordination with suppliers, branches, and the commissary head.

Inventory Management

• Handle the release of items requested by the branches/outlets.

• Track and prepare daily and monthly consumption reports for every branch.

• Ensure accurate encoding of released and delivered items in the tracker.

• Monitor and record company assets, including breakages or losses.

Supply & Delivery Coordination

• Track and monitor incoming deliveries from suppliers.

• Counter-check delivered items against Purchase Orders (POs) and invoices.

• Release and replenish office supplies and janitorial supplies.

• Monitor ORCA system for releasing and requested pepperoni.

Repairs & Maintenance

• Coordinate and schedule monthly and quarterly repairs and maintenance for the Training Center and branches.

• Monitor ongoing repair works and ensure completion according to the timeline and budget.

• Liaise with suppliers or service providers for maintenance of equipment, facilities, and utilities.

• Source and evaluate contractors or technicians for repair and maintenance needs.
  Maintain a log of all maintenance activities, costs, and service reports.

Administration & Support

• Handle petty cash vouchers and facilitate cash replenishments.

• Manage monthly and quarterly repairs and maintenance, coordinating with suppliers

• Source suppliers for equipment, office needs, containers, and janitorial supplies (including chemicals)

• Coordinate with branches regarding the acquisition of necessary permits.