Administrative Supervisor

J&T Express; Pasig; On-site; PHP 360,000 - 600,000; Full time

Job summary

J&T Express is seeking an Office and Operations Supervisor to oversee inventory administration, maintain record systems and support executive needs. The role emphasizes accuracy, confidentiality and coordination across departments.

Ideal candidates hold a degree in Management/HR/Business, with 5 years in a similar position and strong communication, reporting and multitasking skills.

Qualifications

• Requires degree in Management, HR or Business Administration with 5 years in a similar role.
• Excellent oral, written and interpersonal skills are essential.
• Ability to work with limited supervision and maintain confidentiality.

Responsibilities

• Provide general administrative services and support across admin, facilities management and executive needs.
• Perform staff assistance including documentation, coordination and information relaying to other departments.
• Manage and monitor admin database information and safeguard admin documents.
• Consolidate admin reports for submission to Admin Head.
• Supervise inventory management and data accuracy for stock records.
• Oversee tagging of fixed assets and maintenance of stock room and office supplies.
• Compile lists of defective items and report to admin manager; maintain damaged stock records.

Skills

Oral communication

Written communication

Interpersonal skills

Report writing

Multitasking

Attention to detail

Decision making

Team player

Confidentiality

Self supervision

Education

Bachelor's degree in Management/HR/Business

Associate’s degree

Experience-equivalent education

Tools

Admin database software

Job description

Primarily provides office and operations supervision as to inventory; develops database and maintains record system; provides inventory - administrative support in all areas by overseeing inventory - administrative decision.

QUALIFICATIONS

• Degree in a program of study related to Management, Human Resources or Business Administration, Associate’s Degree or a combination of education and experience
• 5 years’ experience in the same role
• Above average oral, written and interpersonal skills.

KNOWLEDGE, SKILLS, & ABILITIES

• Can work with limited supervision and ability to maintain a high level of confidentiality.
• Good communication and presentation skills
• Can prepare reports
• Has the ability to multi-task as needed
• With keen attention to details.
• Ability to make decisions on matters involving immediate problem solving within his/her area of control.
• Responsible and result – oriented
• Team player

DUTIES AND RESPONSIBILITIES

• Responsible to provide general administrative services and support but not limited to the admin department, facilities management and executive requirements.
• Performs general staff assistance including documentation services, coordination and relaying information to support other department.
• Manages and monitors admin database information and responsible in record monitoring and safekeeping of all admin related documents.
• Consolidates all admin related reports for submission to the Admin Head.
• Supervises inventory management either manually or on computer and maintains its data.
• Ensures and oversees tagging of fixed assets using a variety of means.
• Ensures proper and regular maintenance of the stock room and the office supplies, uniforms, and all J&T equipment in the stock room.
• Consolidates list of items in inventory with defects, wear or damage, and reports this information to the admin manager. Maintains records of damaged stock and damaged stock room materials.