ADMIN ASSOCIATE

PH Global Jet Express; Pasig; On-site; PHP 279,000 - 446,000; Full time

Job summary

PH Global Jet Express in Pasig, Philippines seeks an Administrative/Inventory Support professional to provide general admin services, support inventory control, and maintain admin databases and records.

You will assist in documentation, coordinate with departments, prepare reports, manage stock, and ensure stockroom cleanliness while safeguarding confidential information and delivering reliable customer service.

Qualifications

• Degree in a program related to Management, Human Resources or Business Administration, Associate's Degree or a combination of education and experience.
• At least 1 year experience in the same role.
• Above average oral, written and interpersonal skills.

Responsibilities

• Provide general administrative services and support to admin department, facilities management and executive requirements.
• Performs general staff assistance including documentation services, coordination and relaying information to support other department.
• Manages and creates admin database information and responsible in record monitoring and safekeeping of all admin related documents.
• Produces admin related reports.
• Performs inventory management either manually or on computer and maintains its data.
• Marks the stock using a variety of means.
• Cleans and maintains the stock room and the office supplies, uniforms, and all J&T equipment in the stock room.
• Examines items in inventory for defects, wear or damage, and reports this information to the admin manager. Maintains records of damaged stock and damaged stock room materials.

Skills

MS Office

Confidentiality

Communication

Time management

Report preparation

Multi-tasking

Attention to detail

Decision making

Customer service

Results oriented

Team player

Education

Degree in Management/Human Resources/Business Administration

Job description

Primarily provides office and operations support as to inventory; develops database and maintains record system; provides inventory - administrative support in all areas by overseeing inventory - administrative decision.

QUALIFICATIONS

• 1. Degree in a program of study related to Management, Human Resources or Business Administration, Associate's Degree or a combination of education and experience
• 2. At least 1 year experience in the same role
• 3. Above average oral, written and interpersonal skills.

KNOWLEDGE, SKILLS, & ABILITIES

• 1. Advance computer skills (MS Office - Word, Excel )
• 2. Can work with limited supervision and ability to maintain a high level of confidentiality.
• 3. Good communication and presentation skills
• 4. Time-management skills
• 5. Can prepare reports
• 6. Has the ability to multi-task as needed
• 7. With keen attention to details.
• 8. Ability to make decisions on matters involving immediate problem solving within his/her area of control.
• 9. Exemplifies customer service skills
• 10. Responsible and result - oriented
• 11. Team player

DUTIES AND RESPONSIBILITIES

• 1. Responsible to provide general administrative services and support but not limited to the admin department, facilities management and executive requirements.
• 2. Performs general staff assistance including documentation services, coordination and relaying information to support other department.
• 3. Manages and creates admin database information and responsible in record monitoring and safekeeping of all admin related documents.
• 4. Produces admin related reports.
• 5. Performs inventory management either manually or on computer and maintains its data.
• 6. Marks the stock using a variety of means.
• 7. Cleans and maintains the stock room and the office supplies, uniforms, and all J&T equipment in the stock room.
• 8. Examines items in inventory for defects, wear or damage, and reports this information to the admin manager. Maintains records of damaged stock and damaged stock room materials.