Administrative Assistant

On Site Group; Manila; On-site; PHP 279,000 - 391,000; Full time

Job summary

On Site Group in Metro Manila is seeking an Administrative Assistant to support day-to-day office operations on-site. You will handle calls and emails, schedule meetings, maintain records, prepare documents, coordinate travel, and greet visitors while ensuring smooth administrative processes.

Candidates with a diploma or degree in Business Administration or related fields are preferred, and you will work with minimal supervision to contribute to efficient and professional service delivery for

Qualifications

• Experience in administrative or office support roles.
• Strong communication and phone etiquette.
• Ability to support scheduling, coordination and confidential information management.
• Proficient with basic office software and organized with records.

Responsibilities

• Manage day-to-day office operations and clerical tasks.
• Handle phone calls and respond to emails professionally.
• Schedule meetings and coordinate appointments and travel.
• Prepare documents and maintain organized records/databases.
• Greet visitors and manage office supplies; collaborate with departments.

Skills

Administrative skills

Communication

Executive support

Office software

Time management

Education

Vocational diploma / associate / bachelor

Tools

MS Office

Job description

Company Description On Site Group is a growing organization focused on providing reliable, high-quality services to its clients in Metro Manila and surrounding areas. The company values professionalism, efficiency, and strong customer support, and aims to create a collaborative work environment for its team members. Employees are encouraged to contribute ideas, take ownership of their responsibilities, and support continuous improvement in processes and service delivery. On Site Group offers opportunities for skill development and career growth, particularly for individuals interested in administrative and operational roles.

Role Description The Administrative Assistant role at On Site Group is a full-time, on-site position based in Metro Manila. This role is responsible for managing day-to-day office operations, including handling phone calls, responding to emails, scheduling meetings, and maintaining organized records and files. The Administrative Assistant will support executives and team members with clerical tasks such as preparing documents, updating databases, and coordinating appointments and travel arrangements. The role includes greeting visitors, managing office supplies, and ensuring that administrative processes run smoothly. The Administrative Assistant will collaborate with various departments to support business operations and provide timely, accurate administrative support.

Qualifications

• Candidates should possess strong Administrative Assistance and Clerical Skills to manage office operations, documentation, and records efficiently.
• Candidates should possess effective Communication and Phone Etiquette skills to handle calls, emails, and in-person interactions professionally.
• Candidates should possess Executive Administrative Assistance capabilities to support leaders with scheduling, coordination, and confidential information management.
• Candidates should demonstrate proficiency in basic office software (e.g., word processing, spreadsheets, email tools) and have strong organizational and time management skills.
• Candidates should be detail-oriented, reliable, and able to work on-site in Metro Manila with minimal supervision.
• Candidates with prior experience in administrative or office support roles and a vocational diploma, associate degree, or bachelor’s degree in Business Administration or a related field are preferred.