Senior Executive Assistant to Co-Founder

CrewBloom; Philippines; On-site; PHP 360,000 - 720,000; Full time

Job summary

CrewBloom in the Philippines seeks an exceptional Executive Assistant to ensure the Co-Founder’s day runs smoothly, keep operations on track, and prevent things from slipping through the cracks. You will own the calendar, manage communications with internal teams and external stakeholders, prepare documents, and help drive organizational efficiency in a fast-paced, remote-friendly setting.

5+ years of executive support experience and strong attention to detail, with the ability to multitask and

Qualifications

• 5+ years as an Executive Assistant or similar role
• Experience supporting C-level executives (CEO/Founder or similar)
• Proficiency in Google Workspace and ability to learn new tools quickly
• Excellent written and verbal communication skills
• Highly organized with strong attention to detail and follow-through
• Ability to multitask, prioritize, and adapt in fast-paced environments

Responsibilities

• Manage and optimize the CEO’s calendar with priorities and deadlines
• Act as a trusted point of contact for internal teams and external stakeholders
• Ensure follow-through on deliverables with tracked tasks and deadlines
• Prepare, review, and manage critical documents and internal communications
• Streamline operations and proactively gather information for decision-making
• Coordinate meetings, confirmations, and updates without delays
• Handle sensitive information with confidentiality and professionalism
• Support additional initiatives such as social media management or team coordination

Skills

Calendar management

Executive support

Communication

Organization

Multitasking

Google Workspace

Tools

Google Workspace

Job description

Why This Role Exists

We don’t need a typical administrative assistant.

We need someone who ensures the Co-Founder’s day runs smoothly, operations stay on track, and nothing falls through the cracks.

This role sits at the center of leadership support, operational efficiency, and stakeholder communication directly impacting decision-making, team alignment, and business execution.

What You’ll Be Responsible For (Outcomes)

• You manage and optimize the CEO’s calendar Priorities, meetings, and deadlines are coordinated efficiently and without conflicts
• You act as a trusted point of contact Internal teams and external stakeholders experience clear, professional, and timely communication
• You ensure follow-through on deliverables Tasks are tracked, deadlines are met, and nothing is overlooked
• You prepare, review, and manage critical documents Agreements, reports, and internal communications are accurate, organized, and ready when needed
• You streamline operations and research proactively Information is gathered, organized, and presented to support decision-making
• You coordinate meetings and communications Appointments, confirmations, and updates are handled without delays
• You handle sensitive information responsibly Confidentiality and professionalism are maintained at all times
• You support additional initiatives as needed Social media management, team coordination, or ad hoc projects are executed efficiently

What You’ve Done Before

• 5+ years of experience as an Executive Assistant or in a similar role (non-negotiable)
• Proven experience supporting C-level executives (CEO, Founder, or similar)
• Strong experience in calendar management, client communication, and document preparation
• Excellent written and verbal communication skills
• Highly organized with strong attention to detail and follow-through
• Ability to multitask, prioritize, and adapt in fast-paced environments
• Proficiency in Google Workspace and ability to quickly learn new tools

Who You Are

Proactive you anticipate needs and act before being asked

Detail-oriented you catch what others miss

Solutions-driven you find ways to make things happen

Highly organized you keep multiple priorities and projects on track

Professional you maintain confidentiality and clear communication

Adaptable you thrive in fast-paced, dynamic environments

Who This Is NOT For

This is not a fit if your experience is primarily:

• Administrative support without direct C-level exposure
• Project coordination without ownership or independent problem-solving
• Roles where calendar management, stakeholder communication, or document prep were minimal
• Reactive assistants who wait to be told what to do

What Success Looks Like

• The Co-Founder’s day runs efficiently with priorities clearly managed
• Internal and external stakeholders experience smooth, professional communication
• Deadlines and deliverables are consistently met without reminders
• Documents, reports, and information are accurate, organized, and ready when needed
• Operations flow smoothly, and ad hoc tasks are executed proactively

Minimum Technical and Work Environment Requirements:

• Internet Connection:
  • Primary internet connection with a minimum speed of 15 Mbps.
  • Backup internet connection with at least 10 Mbps.
  • Backup connection must be capable of supporting work during a power outage.

• Primary Device:
  • Desktop or laptop equipped with at least:
    • Intel Core i5 (8th generation or newer),Intel Core i3 (10th generation or newer),AMD Ryzen 5, or an equivalent processor.
    • A minimum of 8 GB RAM.

• Backup Device:
  • Must meet or exceed the performance of anIntel Core i3processor.
  • Must be functional during power interruptions.

• Peripherals and Workspace:
  • A functioningwebcam.
  • Anoise-canceling USB headset.
  • Aquiet, dedicated home office space.
  • Asmartphonefor communication and verification purposes.

• Join Our Dynamic Team: Experience our fun, inclusive, innovative culture that values your unique contributions and supports your professional growth.
• Embrace the Opportunities: Seize daily chances to learn, innovate, and excel. Make a real impact in your field.
• Limitless Career Growth: Unlock a world of possibilities and resources to propel your career forward.
• Fast-Paced Thrills: Thrive in a high-energy, engaging atmosphere. Embrace challenges and reap stimulating rewards.
• Flexibility, Your Way: Embrace the freedom to work from home or any location of your choice. Create your ideal work environment.
• Work-Life Balance at Its Best: Say goodbye to stressful commutes and hello to quality time with loved ones. Achieve a healthy work-life integration to perform at your best.