Administrative

Vital Health Pharmaceutical Corporation; San Juan; On-site; PHP 279,000 - 424,000; Full time

Job summary

Vital Health Pharmaceutical Corporation in Greenhills, San Juan, Metro Manila is seeking a dedicated Administrative professional to join our team. This full-time role will support smooth office operations and serve as the backbone of our admin functions.

Responsibilities cover filing, scheduling, travel arrangements, correspondence, vendor liaison, meetings, and basic accounting support. We value accuracy, confidentiality and strong English communication to liaise with management and staff.

Qualifications

• Proven experience in administrative, clerical or office support roles.
• Strong English written and verbal communication.
• Excellent organisational and time management skills.
• Proficiency with MS Office and office management systems.

Responsibilities

• Manage and maintain office files, records and documentation for easy access and policy compliance.
• Provide comprehensive admin support to management and teams, including scheduling and travel arrangements.
• Prepare and process correspondence, reports, presentations and other documents.
• Coordinate office admin tasks: order supplies, inventory, and liaise with vendors.
• Handle calls, emails, and mail, directing matters appropriately.
• Support company events, meetings and conferences.
• Maintain facilities and equipment, report maintenance issues.
• Assist with data entry, database management and clerical duties.
• Assist with accounting and related tasks.
• Greet visitors professionally and provide a welcoming first impression.
• Support HR and payroll functions while maintaining confidentiality.

Skills

Office administration

Microsoft Office

Communication skills

Time management

Tools

Microsoft Office Suite

Job description

About us

Vital Health Pharmaceutical Corporation is a leading pharmaceutical company dedicated to providing high-quality healthcare solutions. With a commitment to excellence, innovation, and integrity, we work tirelessly to improve health outcomes and make a positive impact in the pharmaceutical industry. Our team is driven by a shared mission to deliver exceptional products and services whilst maintaining the highest standards of professional conduct and corporate responsibility.

About the role

We are seeking a dedicated and organised Administrative professional to join our team at our Greenhills, San Juan, Metro Manila office. This is a full-time position that plays a crucial role in supporting the smooth and efficient operation of our organization. As an Administrative professional, you will be the backbone of our office operations, ensuring that all administrative functions run seamlessly and that our teams have the support they need to excel in their roles.

Key responsibilities

• Managing and maintaining office files, records and documentation systems to ensure easy accessibility and compliance with company policies
• Providing comprehensive administrative support to management and departmental teams, including scheduling meetings, arranging travel and managing calendars
• Preparing and processing correspondence, reports, presentations and other administrative documents with accuracy and professionalism
• Coordinating office administration tasks, including ordering supplies, managing inventory and liaising with vendors
• Handling incoming and outgoing communications via telephone, email and post, ensuring all matters are directed appropriately
• Supporting the organisation of company events, meetings and conferences
• Maintaining office facilities and equipment, reporting any maintenance issues or repairs needed
• Assisting with data entry, database management and general clerical duties as required
• Assisting with accounting and other related administrative tasks
• Greeting visitors and clients, providing them with a professional and welcoming first impression
• Supporting human resources and payroll functions as needed, whilst maintaining confidentiality

What we're looking for:

• Proven experience in an administrative, clerical or office support role, preferably within the pharmaceutical, healthcare or corporate environment
• Excellent organisational and time management skills, with the ability to manage multiple tasks and priorities effectively
• Strong written and verbal communication skills in English, with impeccable attention to detail
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management systems
• Professional telephone and customer service etiquette, with the ability to interact professionally with all levels of staff and external contacts
• Ability to work independently and as part of a team in a fast-paced office environment
• Discretion and confidentiality when handling sensitive information and company matters
• High level of accuracy and reliability, with a commitment to maintaining quality standards
• Flexibility and adaptability to changing priorities and business needs
• Preferred: Experience in the pharmaceutical or healthcare industry; knowledge of relevant regulatory requirements; proficiency in additional languages

What we offer

At Vital Health Pharmaceutical Corporation, we value our employees and are committed to creating a supportive and professional work environment. We offer competitive remuneration and benefits tailored to support your wellbeing and career development. Our team enjoys a collaborative culture where your contributions are recognised and appreciated. We provide opportunities for professional growth and skill development, allowing you to advance your career within our organisation. We maintain a structured working arrangement that respects work-life balance, and we are committed to supporting our employees with the tools, resources and guidance they need to succeed in their roles.