Administration Associate

OSM MARITIME SERVICES, INC.; Philippines; On-site; PHP 201,000 - 335,000; Full time

Job summary

OSM Maritime Services, Inc. is seeking an Administrative Support role to provide essential clerical assistance to the admin team in the Philippines. The position ensures smooth office operations, supports staff with maintenance tasks, and coordinates travel and hotel arrangements for guests and crew.

The role involves managing office supplies, keeping trackers up to date, and contributing to process improvements while collaborating with all levels of staff. College graduates are welcome to apply.

Qualifications

• College graduate of any course.
• 1 year related experience preferred but not required.
• Knowledge of office policies, procedures and administrative processes.
• Quality Management (Promoting Process Excellence)
• Able to work with all levels of staff.
• Organized and detail-oriented with strong analytical skills.
• Familiarity with office machines and MS Office.
• Strong written and verbal communication.

Responsibilities

• Provide general administrative and clerical support for the admin team.
• Provide administrative support to staff handling office maintenance and upkeep.
• Handle hotel booking and transportation for guests, crews and staff.
• Ensure supplies, equipment, furniture and tools are properly distributed, allocated and accounted for.
• Handle Crew Uniform requests: receive, issue, inventory report.
• Update trackers and monitoring templates daily.
• Assist in data gathering for admin projects like process improvement and cost reduction.
• Other tasks assigned by Admin Manager and Admin Officer.

Skills

Administrative support

Clerical skills

MS Office

Office policies & processes

Quality management

Analytical skills

Written and verbal communication

Education

College graduate (any course)

Tools

MS Office Suite

Job description

Join Our Team!

Contribution and Aim

The main purpose of this position is to provide various kind of administrative support to the organization to ensure an efficient conduct of activity.

Key Responsibilities

• Provide general administrative and clerical support for the admin team.
• Provide administrative support to staff handling office maintenance and upkeep.
• Handle hotel booking and transportation requirement for guests, crews and office staff.
• Ensure that supplies, equipment, tools, furniture either owned or leased has been properly distributed, allocated and accounted for.
• Handle task related to Crew Uniform – receive request, issue request, prepare inventory report.
• Ensure that the trackers and monitoring templates are updated daily.
• Assist in the gathering data and information essential to admin projects such as process improvement, process efficiency, cost reduction, etc.
• Other tasks that maybe assigned by the Admin Manager and Admin Officer.

Required Competencies

• Preferably 1 year related experience but not necessary
• College graduate of any course
• Knowledge on office policies and procedures, administrative and departmental processes programs that supports and regulates the company’s activities.
• Quality Management (Promoting Process Excellence)
• Able to work with, challenge and support all level of people in the organization
• Organized and detailed Oriented with good analytical skills
• Knowledge on operating Office machine and use MS Office Application
• Communication Skills (written and oral)