Admin Supervisor

Brenton International Venture Manufacturing Corporation; Pasig; On-site; PHP 480,000 - 720,000; Full time

Job summary

Brenton International Venture Manufacturing Corporation is seeking a Back-Office Supervisor to oversee the daily activities and administrative functions of the technical department. The role includes data management, reporting, and coordinating communications both internally and with clients, while analyzing data to support basic financial accounting.

The position involves supervising project-related administrative tasks, managing accounts receivable, and supporting Project Engineers and Sales

Qualifications

• College graduate with a degree in Business Administration or related field.
• Highest educational attainment: College Graduate.
• PRC License is an advantage, but not required.

Responsibilities

• Supervise and coordinate daily activities of the technical department.
• Provide back-office support: data management, reports, presentations, and internal/external communication.
• Analyze data and prepare basic financial accounting.
• Monitor project costs and status; ensure timely reporting to AVP.
• Issue quotations, billing statements, receipts, and manage accounts receivable and collections.
• Support project engineers and sales executives with documentation and customer concerns.
• Prepare monthly deficiency reports and coordinate with project engineers and sales executives.

Education

College degree in Business Administration or related field

Highest Educational Attainment: College Graduate

PRC License is an advantage

Job description

The Back-Office Supervisor is in-charge in supervising and coordinating the daily activities, operations and administrative functions of the whole technical department. Provide back-office support such as data management, reports, presentation, internal & external communication, analyze various data’s and prepare basic financial accounting.

Position Qualifications

• Highest Educational Attainment : College Graduate
• College Degree : Business Administration or any related course
• Graduate Studies : N/A
• Licensure Examinations Passed : PRC License is an advantage, but not required

PROJECT MANAGEMENT

• Gathering and processing of various data.
• Monitor project cost progress.
• Manage multiple project-related tasks simultaneously while adhering to established deadline requirements.
• Supervise and monitor WSRF accomplishments.
• Monitor actual cost vs costing of all projects (both free of charge & with pay).
• Supervise & monitor imprest fund & petty cash request, proper issuance, and on-time liquidation.

ACCOUNTS MANAGEMENT

• Supervise the issuance of quotations for external projects & costing for internal accounts.
• Supervise & monitor accounts receivable and payments for progress billing of projects.
• Supervise the issuance of billing statements, official receipts & sales invoices to all clients.
• Provide admin support to all Project Engineers as well as Sales Executives in the documentation and handling of various project-related customer concerns.
• Monitor and eliminate discrepancies in customer account balances.
• Supervise and monitor Accounts receivable and collectibles.
• Provide admin support in project turnover after project completion.
• Supervise the issuance of various customer requirements, such as leak test cert, certificate of completion.

CLIENT COORDINATION

• Coordinate client concerns with the respective sections or departments.
• Monitor client feedback and respond to inquiries in a timely manner.
• Develop and implement strategies to increase customer satisfaction.

DATA MONITORING & REPORTING

• Prepare and present detailed reports to AVP.
• Consolidate project tagging report from all Project Engineers every month-end.
• Prepare and provide necessary reports to both internal and external clients.
• Supervise the issuance of monthly deficiency reports to assigned commercial accounts in coordination with the project coordinator, project engineer & sales executive.
• Monitor the replenishments of materials and reconciliation with Audit and warehouse regarding all excess that needs to be returned to the warehouse.

PEOPLE MANAGEMENT

• Supervise all project coordinators and monitor all resources that they need to do their daily tasks.
• Supervise the day-to-day functions of all subordinates.
• Supervise the monitoring of manpower attendance, overtime & leave reports.
• Provide evaluation of employee performance and provide feedback.
• Provide crucial guidance and support to the subordinates.