Admin Associate

XYFER Inc; Quezon City; On-site; PHP 279,000 - 424,000; Full time

Job summary

XYFER Inc. is seeking an administrative professional to provide essential support to project engineers and site teams in a dynamic environment. The role involves document control, procurement support, and coordination between site staff, suppliers, and accounting.

The candidate should have a Bachelor's degree in Business Administration or related field, be proficient in MS Office, and be willing to work at both office and project sites; ERP systems familiarity is a plus.

Qualifications

• Bachelor's degree required or equivalent in business/administration
• Proficient in MS Office (Word, Excel, Outlook)
• Experience or willingness to work at both office and project site environments
• Ability to learn and work with ERP systems

Responsibilities

• Provide administrative and clerical support to project engineers, supervisors, and management
• Handle document control including permits, contracts, reports, and project files
• Assist in coordinating requirements between site teams, suppliers, Sales, and Accounting
• Support procurement activities such as Material Requests (MRF), Purchase Requests (PR), and supplier coordination
• Assist in warehouse and inventory monitoring of materials, tools, and equipment
• Help ensure accurate records, timely submissions, and proper filing of all project documents
• Support implementation of site administrative policies and reporting requirements
• Perform other related administrative tasks as needed

Skills

MS Office proficiency

Documentation

Coordination

Education

Bachelor's degree in Business Administration/Office Administration

Tools

ERP systems

Job description

Job Requirements

• Bachelors degree in Business Administration, Office Administration, or related course
• Preferably with experience in construction, electrical, or engineering industry
• Strong organizational, documentation, and coordination skills
• Proficient in MS Office (Word, Excel, Outlook)
• Willing to work in both office and project site environments
• Able to learn and work with ERP systems

Responsibilities

• Provide administrative and clerical support to project engineers, supervisors, and management
• Handle document control including permits, contracts, reports, and project files
• Assist in coordinating requirements between site teams, suppliers, Sales, and Accounting
• Support procurement activities such as Material Requests (MRF), Purchase Requests (PR), and supplier coordination
• Assist in warehouse and inventory monitoring of materials, tools, and equipment
• Help ensure accurate records, timely submissions, and proper filing of all project documents
• Support implementation of site administrative policies and reporting requirements
• Perform other related administrative tasks as needed