Admin Supervisor

HR Primo Management Services; Eastern Manila District; On-site; PHP 360,000 - 600,000; Full time

Benefits offered by this job

SSS benefits

Pag-IBIG

PhilHealth

13th Month Pay

Health insurance (HMO)

Performance incentives

Company events

Job summary

HR Primo Management Services seeks an Admin Supervisor to oversee daily administrative operations, facilities management, safety, and procurement across our branches. This role ensures smooth office operations and reliable support services, creating a safe working environment so the company remains ready to serve customers.

You will lead a team, uphold safety standards, manage maintenance and vendor relations, and optimize budgets and resources to support operations across locations.

Qualifications

• Bachelor's degree in Business Administration, Facilities/Operations Management, or related field.
• 3-5 years of experience in administration, facilities management, or procurement.
• Proven supervisory experience with the ability to guide and motivate a team.
• Strong knowledge of safety standards, security protocols, and inventory management practices.
• Excellent organizational, problem-solving, and decision-making skills.
• Strong communication and interpersonal skills for cross-department collaboration.
• Proficiency in Microsoft Office Suite and relevant facility or procurement systems.

Responsibilities

• Lead, supervise, and develop a team of administrative staff to ensure high performance and accountability.
• Oversee safety and security protocols, including incident response and compliance with regulations.
• Manage preventive maintenance and repairs for offices and branches, coordinating with contractors when needed.
• Handle procurement of office supplies, equipment, and services while building strong vendor relations.
• Monitor inventory levels and ensure proper allocation of resources to support operations.
• Manage administrative budgets, tracking costs and ensuring efficient use of company resources.
• Collaborate with other departments to resolve operational issues and maintain readiness to serve customers.

Skills

Team leadership

Supervision

Procurement

Vendor management

Safety compliance

Inventory management

Office software

Education

Bachelor's degree

Tools

Procurement systems

Facility management software

MS Office Suite

Job description

Job Description

We are looking for an Admin Supervisor to oversee daily administrative operations, facility management, safety, and procurement across our branches. This role ensures smooth office operations, reliable support services, and a safe working environment so the company remains ready to serve its customers.

Responsibilities

• Lead, supervise, and develop a team of administrative staff to ensure high performance and accountability.


• Oversee safety and security protocols, including incident response and compliance with regulations.


• Manage preventive maintenance and repairs for offices and branches, coordinating with contractors when needed.


• Handle procurement of office supplies, equipment, and services while building strong vendor relations.


• Monitor inventory levels and ensure proper allocation of resources to support operations.


• Manage administrative budgets, tracking costs and ensuring efficient use of company resources.


• Collaborate with other departments to resolve operational issues and maintain readiness to serve customers.

Job Qualifications

• Bachelor's degree in Business Administration, Facilities/Operations Management, or related field.


• At least 3-5 years of experience in administration, facilities management, or procurement.


• Proven supervisory experience with the ability to guide and motivate a team.


• Strong knowledge of safety standards, security protocols, and inventory management practices.


• Excellent organizational, problem-solving, and decision-making skills.


• Strong communication and interpersonal skills for cross-department collaboration.


• Proficiency in Microsoft Office Suite and relevant facility or procurement systems.

What We Offer

• Government-mandated benefits (SSS, Pag-IBIG, PhilHealth, 13th Month Pay)


• Health insurance coverage (HMO)


• Performance-based incentives and recognition programs


• Company-sponsored events and employee engagement activities


• Special occasion tokens and employee care programs


• Paid vacation and sick leave (prorated)


• Company-provided uniforms


• Additional bonuses based on company and individual performance