Admin Supervisor

Smart Save Solar; Batangas City; On-site; PHP 279,000 - 446,000; Full time

Job summary

Smart Save Solar is seeking an experienced administrator to establish and maintain efficient processes for company premises, facilities, and administrative assets. You will provide timely support to Sales, Customer Service, and project delivery teams, ensuring smooth operations and accountability across departments.

The role emphasizes asset records, expense documentation, and vehicle-use administration, with strong English and Filipino communication to coordinate with multiple stakeholders and

Qualifications

• Three years of administration, facilities, or operational support experience, including one year of staff supervision or independent administrative responsibility.
• Experience with asset registers, vendor coordination, expense documentation, office facilities, and vehicle-use administration.
• Able to use Excel or equivalent tools and collaboration systems such as Lark to maintain requests, records, and work progress.

Responsibilities

• Establish and implement clear administrative processes to keep company premises, facilities, administrative assets, and support services operating effectively.
• Provide timely and reliable support to Sales, Customer Service, project delivery, and other departments.
• Improve resource utilization through asset records, expense tracking, service checks, and exception handling, reducing losses, waste, facility disruptions, and unclear accountability.

Skills

Asset management

Vendor coordination

Expense documentation

Facilities administration

Record keeping

English/Filipino communication

Education

Business/Office Administration

Tools

Excel

Lark

Job description

Establish and implement clear administrative processes to keep company premises, facilities, administrative assets, and support services operating effectively, providing timely and reliable support to Sales, Customer Service, project delivery, and other departments.

Improve resource utilization through asset records, expense tracking, service checks, and exception handling, reducing losses, waste, facility disruptions, and unclear accountability.

• Education in Business Administration, Office Administration, or a related field, or equivalent practical experience.

• Preferably at least three years of administration, facilities, or operational support experience, including one year of staff supervision or independent administrative responsibility.

• Experience with asset registers, vendor coordination, expense documentation, office facilities, and vehicle-use administration.

• Able to use Excel or equivalent tools and collaboration systems such as Lark to maintain requests, records, and work progress.

• Effective working communication in English and Filipino, with clear requests, notices, and management reports.

• Demonstrates organization, cost awareness, service orientation, and follow-through, and distinguishes coordination authority from approval authority.