Admin Staff - Open for Fresh Grad - Sal: 17k-19k - Makati

Dempsey Resource Management; Makati; On-site; PHP 190,000 - 212,000; Full time

Job summary

Dempsey Resource Management in the Philippines seeks an organized Administrative Assistant to support daily office operations, manage records, answer calls, and greet visitors. Strong MS Office skills and attention to detail are essential.

The role involves calendar coordination, vendor communications, and preparing basic reports. A high school diploma is required, with college degree preferred; experience and excellent communication complete the profile.

Qualifications

• College degree preferred.
• Knowledge of office management systems and procedures.
• Excellent written and verbal communication skills.
• Ability to multitask and prioritize work.
• Professional demeanor and strong interpersonal skills.

Responsibilities

• Office & Operational Support: organize records, direct phone inquiries, greet visitors, mail/deliveries.
• Calendar & Meeting Coordination: schedule meetings, manage calendars, minutes as required.
• Inventory & Supplies: monitor stock, place vendor orders.
• Documentation & Reporting: draft emails, memos, basic spreadsheets.
• Vendor & Facility Support: liaise with maintenance, IT, and contractors to keep facilities operational.

Skills

Proven experience as administrative

MS Office proficiency

Strong communication

Time management

Education

High school diploma required; degree preferred

Tools

MS Office (Excel/Word/PowerPoint)

Job description

• College degree preferred.
• Proven experience as an administrative assistant or office admin assistant.
• Knowledge of office management systems and procedures.
• Proficiency in MS Office (MS Excel, MS Word, MS PowerPoint).
• Excellent time management skills and ability to prioritize work.
• Attention to detail and problem-solving skills.
• Strong organizational and planning skills.
• Excellent written and verbal communication skills.
• Ability to multitask and manage multiple responsibilities simultaneously.
• Professional demeanor and strong interpersonal skills.

Key Responsibilities

• Office & Operational Support: Organize hard copy and digital records, direct phone inquiries, greet visitors, and handle incoming/outgoing mail and deliveries.
• Calendar & Meeting Coordination: Schedule meetings, manage calendars, prepare conference rooms, distribution of memos, and record meeting minutes when required.
• Inventory & Supplies: Monitor office supply levels, track inventory, and place orders with vendors to maintain required stock.
• Documentation & Reporting: Prepare, draft, and format emails, memos, letters, expense reports, and basic spreadsheets using office software.
• Vendor & Facility Support: Liaise with maintenance, IT, and external contractors to ensure office equipment and facilities remain operational.

Key Qualifications & Requirements

• Education: High school diploma required; Bachelor's or Associate's degree in Business Administration or a related field preferred.
• Software Proficiency: Strong working knowledge of MS Office (Word, Excel, Outlook, PowerPoint) or Google Workspace.
• Core Competencies: Excellent written and verbal communication, high attention to detail, time-management.

Abilities, And Strong Organizational Skills.

Salary Range: 17,000 – 19,000

Work Location: Genel Building 670 Sgt. Bumatay, Plainview, Mandaluyong City 1550