Admin Staff (Government Affairs, Operations & E-Commerce)

ERL Technology Solutions Inc.; Quezon City; On-site; PHP 391,000 - 580,000; Full time

Benefits offered by this job

Comprehensive health insurance

Paid time off and holidays

Professional development opportunities

Team-building activities

Job summary

ERL Technology Solutions Inc. is seeking an Admin Staff — Government Affairs, Operations & E-Commerce in Metro Manila to manage bidding, permits, regulatory compliance, and end-to-end operations coordination.

You will coordinate deliveries, source local suppliers, monitor inventory, and prepare government billing packages, reporting directly to the CEO. Strong English and Filipino communication, plus willingness to travel to government offices, are required.

Qualifications

• Bachelor’s degree in Business Administration, Marketing, Supply Chain Management, or a related field.
• At least 2–3 years of experience in government procurement, PhilGEPS bidding, or public sector project administration.
• Strong knowledge of RA 9184 and its Revised IRR.
• Experience preparing and submitting bid documents to government entities.

Responsibilities

• Monitor PhilGEPS daily for bidding opportunities and assess eligibility.
• Prepare, organize, and submit bid documents in compliance with RA 9184.
• Track bid submissions, deadlines, and notices of award.
• Coordinate with BAC and attending pre-bid conferences as required.
• Travel to government offices within and outside Metro Manila as needed.
• Manage post-award documentation and certifications for government projects.
• Coordinate deliveries and logistics for government accounts.

Skills

Government procurement

PhilGEPS bidding

RA 9184

Bidding documents

Education

Bachelor’s degree

Tools

Google Workspace

Microsoft Office

Job description

About the role

The Admin Staff — Government Affairs, Operations & E-Commerce owns four complementary functions: government procurement bidding, government permits and regulatory compliance, operations support, and e-commerce management. This is a role for someone who can manage multiple tracks simultaneously — tracking a bid submission, following up on a delivery, coordinating installation materials, and processing an e-commerce order, all in the same day.

You will be ERL’s primary person for navigating government offices and agencies — from PhilGEPS bidding to importation permits, business licensing, and regulatory compliance for current and future projects. You will also own delivery coordination, local supplier sourcing, inventory management, and project operations support. You report directly to the CEO.

What You Will Do

Government Project Procurement & Bidding

• Monitor PhilGEPS daily for relevant bidding opportunities aligned with LISA Tech’s products and services; evaluate bid notices and assess eligibility, timelines, and requirements before recommending participation to the CEO

• Prepare, organize, and submit complete bid documents in compliance with RA 9184 and its Revised IRR, including: Omnibus Sworn Statement, PhilGEPS Registration Certificate, Mayor’s Permit, BIR Certificate of Registration, audited financial statements, and technical specifications

• Track all active bid submissions, opening dates, post-qualification schedules, and Notice of Award timelines

• Coordinate with the BAC (Bids and Awards Committee) of procuring institutions for document submission, queries, and clarifications

• Attend pre-bid conferences, BAC clarification meetings, and document submission appointments at government offices as required — travel within and outside Metro Manila may be necessary depending on the procuring entity

• Manage post-award documentation: Notice of Award acceptance, contract signing requirements, performance bonds, and Notice to Proceed

• Monitor project completion milestones and coordinate with the IT/Delivery team for Certificate of Acceptance and final billing requirements

• Prepare and submit billing documents for government accounts: Sales Invoice, Delivery Receipt, Certificate of Acceptance, and other required attachments

• Ensure all government project files are properly organized and stored — both digitally and physically — for audit readiness

• Stay current with PhilGEPS policy updates, DepEd and CHED procurement guidelines, and GPPB issuances relevant to ERL’s product lines

Government Permits & Regulatory Compliance

• Process and obtain importation permits and clearances required for ERL’s technology products, including coordination with the Bureau of Customs (BOC), freight station operators, and relevant regulatory agencies

• Secure and renew business permits, barangay clearances, Mayor’s permits, and other local government licenses required for ERL’s operations

• Coordinate with the BIR for business registration updates, Certificate of Registration amendments, and other regulatory filings as needed

• Process permits and licenses for new business projects, including kiosk installations, pop-up setups, and other physical deployments that require local government or regulatory approval

• Liaise with government agencies including DTI, SEC, DICT, DepEd, CHED, and other relevant bodies for certifications, accreditations, or compliance requirements related to ERL’s products and services

• Monitor expiry dates of all company permits and licenses; initiate renewal processes well ahead of deadlines to avoid lapses in compliance

• Maintain a complete, organized registry of all company permits, licenses, and regulatory documents — both physical and digital — with renewal schedules clearly tracked

• Research regulatory requirements for new products or project types being considered by ERL, and advise the CEO on compliance steps before launch

Operations Support

• Coordinate all outbound deliveries — book and manage couriers, Transportify, PAL Cargo, and other shipping partners for product dispatch to clients, government institutions, and installation sites

• Track shipment status end-to-end and ensure deliveries are received on time; resolve issues with carriers and logistics partners as they arise

• Coordinate pick-up of items from shipping partners, cargo offices, and suppliers as needed

• Source local suppliers for installation materials, consumables, and equipment components required by the IT/Delivery team for project deployments

• Canvass and compare pricing from local suppliers; present options with cost and lead time comparison to the CEO before ordering

• Coordinate with the IT Lead on material requirements ahead of scheduled project installations to avoid delays caused by missing components

• Maintain an updated list of accredited local suppliers with contact details, product scope, pricing history, and reliability notes

Inventory & Asset Management

• Maintain accurate stock records for all ERL products, spare parts, consumables, demo units, and installation materials

• Monitor inventory levels and proactively flag reorder needs to the CEO before stock runs out

• Conduct regular physical inventory counts and reconcile against system records; report and investigate discrepancies

• Manage asset tagging and condition monitoring for company equipment including demo units, loaner units, and installation tools

• Coordinate with the IT Lead on equipment allocation for project deployments; ensure materials are confirmed and ready before installation dates

• Maintain an updated asset register with acquisition dates, assigned personnel, location, and condition status

Supplier & Vendor Management

• Identify, evaluate, and accredit new local suppliers for operational needs across product components, installation materials, and consumables

• Maintain active supplier relationships and keep supplier contracts, price lists, and contact details up to date

• Follow up on pending orders and delivery commitments; elevate delays or quality issues to the CEO

• Evaluate supplier performance periodically and recommend replacements or alternatives when standards are not met

• Coordinate with accredited vendors for ad hoc operational requirements as they arise

Project Operations Coordination

• Coordinate pre-installation preparation — confirm that all equipment, materials, permits, and manpower are in place before scheduled deployment dates

• Liaise between the Sales team, IT/Delivery team, and clients to align on installation schedules, site readiness, and logistics requirements

• Track deployment timelines and flag any risks of delay to the CEO and IT Lead in advance

• Follow up on post-installation requirements: client sign-offs, Certificate of Acceptance, warranty registration, and billing triggers

• Maintain a deployment tracker covering all active and upcoming projects with status, key dates, and responsible parties

E-Commerce Operations

• Manage LISA Tech’s product listings on Lazada, Shopee, TikTok Shop, and other platforms — ensuring accurate descriptions, pricing, and stock levels

• Process and fulfill customer orders daily; coordinate with logistics partners for timely dispatch and delivery

• Respond to customer inquiries, pre-sales questions, and after-sales concerns across all platforms within the same business day

• Monitor customer reviews and ratings; flag issues and recommend improvements to listings or fulfillment processes

• Track e-commerce sales, returns, and disputes; prepare weekly platform performance summaries for CEO review

• Optimize store performance by monitoring platform analytics, sales trends, and competitor listings

Reporting & Documentation

• Submit a weekly report to the CEO covering: active bids and status, pending and completed permit applications, delivery and logistics updates, inventory levels, supplier orders, project deployment status, and e-commerce platform performance

• Maintain complete and organized documentation for all government bids, permits, operations, vendor transactions, and e-commerce activities

• Prepare and file government project billing packages accurately and on time to avoid delays in collection

• Document SOPs for recurring processes to support consistency and future onboarding

• Perform other tasks as assigned by the CEO

What We Are Looking For

• Bachelor’s degree in Business Administration, Marketing, Supply Chain Management, or a related field

• At least 2–3 years of experience in government procurement, PhilGEPS bidding, or public sector project administration

• Solid working knowledge of RA 9184 (Government Procurement Reform Act) and its Revised IRR

• Hands-on experience preparing and submitting complete bid documents to government procuring entities

• Experience processing government permits, importation clearances, or regulatory filings with Philippine government agencies (BOC, BIR, DTI, LGUs) is a strong advantage

• Experience coordinating deliveries, managing logistics partners, or sourcing from local suppliers

• Experience managing e-commerce operations on Lazada, Shopee, or TikTok Shop

• Proficient in Google Workspace and Microsoft Office; experience with inventory or project tracking tools is an advantage

• Strong written and verbal communication skills in English and Filipino

• Excellent organizational skills with very strong attention to detail — errors in government bid submissions are costly

• Willing to travel to government offices, agencies, and procuring entities as required

What we offer

At ERL Technology Solutions Inc., we believe in providing our employees with a supportive and rewarding work environment. In addition to a competitive salary, we offer a range of benefits, including:

1. Comprehensive health insurance plan

2. Generous paid time off and holiday leave

3. Opportunities for professional development and career advancement

4. Team-building activities and social events

About us

LISA Tech Philippines is the smart classroom and educational technology brand of ERL Technology Solutions Inc. We supply K–12 schools, universities, and government institutions across the Philippines with smart classroom systems, interactive displays, and EdTech solutions — including through government procurement channels.