Accounting Staff

ERL Technology Solutions Inc.; Philippines; On-site; PHP 240,000 - 360,000; Full time

Benefits offered by this job

Comprehensive health insurance plan

Generous paid time off and holidays

Professional development opportunities

Team-building activities

Job summary

ERL Technology Solutions Inc. is seeking an Accounting Staff in the Philippines to support day‑to‑day accounting operations. You will record financial transactions, manage receivables and payables, issue invoices, and assist in reporting and regulatory compliance.

Responsibilities cover bank reconciliations, fixed assets, and documentation for audits, with collaboration across Sales, Operations, and management to ensure accuracy and timely reporting.

Qualifications

• Record and maintain accurate financial transactions
• Monitor accounts receivable and accounts payable
• Prepare and issue customer invoices and financial documents
• Assist in bank reconciliations and financial reporting

Responsibilities

• Prepare monthly financial statements and management reports
• Review invoices, receipts, and purchase orders for accuracy
• Coordinate with third‑party accountants for tax filings
• Maintain fixed asset and depreciation schedules
• Ensure proper documentation for internal reviews and audits
• Develop and maintain SOPs for key accounting processes

Skills

Attention to detail

Teamwork

Communication

Analytical thinking

Tools

Xero

Excel

Job description

About the role

The Accounting Staff is responsible for supporting the company's day-to-day accounting and financial operations. The role ensures that financial transactions are properly recorded, receivables and payables are accurately monitored, invoices and payment documents are properly processed, and financial records are complete, organized, and up to date.

Reporting directly to management, the Accounting Staff works closely with the CEO, Sales Executives, suppliers, customers, and third-party accountants to ensure accurate financial reporting, timely documentation, and compliance with company policies and government requirements.

What You Will Do

Accounting & Bookkeeping

• Record and maintain accurate financial transactions in the company's accounting system, preferably Xero.

• Prepare and maintain accounting records for sales, purchases, expenses, collections, payments, and other business transactions.

• Prepare and issue customer invoices and official financial documents as required.

• Monitor and maintain accurate records of accounts receivable and accounts payable.

• Track customer collections and follow up on outstanding receivables.

• Monitor supplier balances and payment schedules.

• Prepare and process requests for payment and supporting documentation.

• Review invoices, receipts, purchase orders, delivery documents, and other financial records for completeness and accuracy.

• Prepare and maintain journal entries and supporting schedules.

• Maintain proper records of accountable forms and other financial documents.

• Assist in bank and account reconciliations.

• Maintain and update fixed asset and depreciation schedules.

• Ensure that accounting records are properly organized and readily available for review.

Financial Reporting

• Assist in the preparation of monthly financial statements and management reports.

• Prepare weekly and monthly reports on:

• Accounts receivable

• Accounts payable

• Customer collections

• Supplier payments

• Sales and expenses

• Cash position

• Other financial information required by management

• Analyze financial data and identify discrepancies, unusual transactions, or outstanding items requiring attention.

• Prepare reports and supporting schedules for management review.

• Ensure financial reports are submitted accurately and on time.

Tax & Regulatory Compliance

• Coordinate with the company's third-party accountants regarding BIR-related requirements and tax filings.

• Prepare and organize supporting documents needed for BIR filings, audits, and other regulatory requirements.

• Assist in monitoring tax deadlines and required submissions.

• Maintain organized records of tax returns, receipts, certificates, and other regulatory documents.

• Ensure accounting documentation complies with applicable company policies and regulatory requirements.

Sales & Customer Accounting Support

• Coordinate with the Sales Team regarding customer invoices, purchase orders, collections, and account balances.

• Review customer purchase orders and supporting documents before processing.

• Maintain accurate customer account records.

• Monitor customer payment status and provide regular updates to management and the Sales Team.

• Assist in resolving billing discrepancies and customer account concerns.

• Prepare sales-related financial reports and documentation when required.

Supplier & Payment Management

• Maintain accurate supplier records and account balances.

• Prepare supplier payment schedules and payment requests.

• Verify supplier invoices against purchase orders, delivery receipts, and other supporting documents.

• Coordinate with suppliers regarding billing, payment status, and account discrepancies.

• Maintain complete documentation for all supplier payments.

Expense & Liquidation Monitoring

• Review and verify liquidation reports submitted by Sales Executives, staff, executives, and other employees.

• Check receipts and supporting documents for completeness and compliance with company policies.

• Monitor employee advances and outstanding liquidations.

• Record approved expenses accurately in the accounting system.

• Follow up on incomplete or outstanding liquidation documents.

Documentation & Records Management

• Maintain an organized and updated filing system for accounting and financial documents.

• Properly file invoices, receipts, purchase orders, payment requests, vouchers, bank documents, tax documents, and other accounting records.

• Ensure documents are properly labeled, secured, and easily retrievable.

• Maintain digital and physical accounting records as required.

• Assist in preparing documents for internal reviews, audits, and management reporting.

Internal Coordination & Process Improvement

• Work closely with Sales, Operations, Procurement, Logistics, and Management to ensure accurate and timely financial documentation.

• Maintain a process checklist or accounting dashboard for recurring tasks.

• Identify discrepancies, process gaps, and potential financial risks.

• Recommend improvements to accounting and financial processes.

• Develop and maintain Standard Operating Procedures (SOPs) for key accounting processes.

• Help improve the efficiency, accuracy, and reliability of the company's financial workflows.

• Perform other accounting and finance-related tasks as assigned by the superior.

Communication

• Communicate professionally with customers and suppliers regarding billing, payments, account balances, and financial documentation.

• Coordinate with third-party accountants regarding accounting and tax requirements.

• Provide timely updates to management regarding collections, payments, outstanding documents, and other accounting concerns.

• Maintain confidentiality of financial, customer, supplier, and company information.

Documentation & Reports

The Accounting Staff is responsible for preparing and maintaining, as applicable:

• Customer invoices

• Accounts receivable reports

• Accounts payable reports

• Supplier payment updates

• Customer collection updates

• Purchase orders

• Requests for payment

• Liquidation reports

• Journal entries

• Bank reconciliation schedules

• Fixed asset and depreciation schedules

• Monthly financial reports

• Weekly accounting reports

• Tax and BIR supporting documents

• Accounting schedules and reconciliations

• Other financial reports required by management

What we offer

At ERL Technology Solutions Inc., we believe in providing our employees with a supportive and rewarding work environment. In addition to a competitive salary, we offer a range of benefits, including:

1. Comprehensive health insurance plan

2. Generous paid time off and holiday leave

3. Opportunities for professional development and career advancement

4. Team-building activities and social events

About us

LISA Tech Philippines is the smart classroom and educational technology brand of ERL Technology Solutions Inc. We equip K–12 schools and higher education institutions across the Philippines with the tools they need to modernize teaching and learning — from interactive display systems to full smart classroom deployments.