Admin staff

People1st Management Consulting OPC; Laguna; On-site; PHP 300,000 - 540,000; Full time

Job summary

People1st Management Consulting OPC is seeking an HR Manager to oversee general administrative functions, documentation and records management, and HR support activities in a fast-paced environment. The role includes recruitment coordination, payroll documentation, and compliance with government requirements.

The position covers purchasing, facilities management, and collaboration with accounting and management on projects and operational processes.

Qualifications

• MS Office proficiency and organizational skills.
• Strong written communication for reporting and correspondence.
• Analytical skills and data handling for records and compliance.
• Time management and scheduling capabilities for HR and admin tasks.

Responsibilities

• Coordinate day-to-day office administrative activities and correspondence.
• Maintain and organize employee, client, and supplier records and contracts.
• Assist in recruitment, onboarding, and payroll-related documentation.
• Support government filings, permits, and regulatory compliance.
• Oversee purchasing, supplier coordination, and office facilities management.
• Provide accounting administrative support and manage petty cash and invoicing processes.
• Support management with policy implementation and special projects.

Skills

MS Office

Organizational Skills

Scheduling

Written Communication

Analytical Skills

Time Management

Help Desk

Data Entry

Data Analysis

Tools

MS Office

Job description

1. General Administrative Functions

• Manage day-to-day office administrative activities.
• Receive, screen, and direct telephone calls, emails, and inquiries.
• Prepare, organize, file, and maintain company documents and records.
• Handle incoming and outgoing correspondence.
• Monitor office supplies and prepare requests for replenishment.
• Maintain an organized, clean, and professional working environment.
• Assist in coordinating company meetings, appointments, and business activities.

2. Documentation and Records Management

• Prepare business letters, memoranda, reports, and other office communications.
• Maintain and update employee, client, and supplier records.
• Organize contracts, agreements, permits, licenses, and other corporate documents.
• Ensure proper filing and safekeeping of confidential documents.
• Assist in preparing documents required for government transactions.

3. Human Resources and Personnel Support

• Assist in recruitment, interview scheduling, and onboarding of employees.
• Maintain and update employee 201 files.
• Monitor employee attendance, leave applications, and timekeeping records.
• Assist in preparing payroll-related documents.
• Coordinate employee benefits, training, and other personnel activities.
• Assist in processing employment certificates and other HR documents.

4. Government Compliance and Regulatory Assistance

• Assist in processing and renewing business permits and licenses.
• Coordinate submissions and requirements with government agencies such as:
• Department of Labor and Employment (DOLE)
• Social Security System (SSS)
• Philippine Health Insurance Corporation (PhilHealth)
• Bureau of Internal Revenue (BIR)
• Securities and Exchange Commission (SEC), when applicable.
• Monitor deadlines for permits, registrations, and other compliance requirements.
• Maintain copies of official receipts, permits, and government-issued documents.

5. Purchasing and Office Facilities Management

• Prepare purchase requests and monitor office supply inventory.
• Coordinate with suppliers and service providers.
• Request quotations and assist in procurement activities.
• Monitor office equipment, furniture, and maintenance requirements.
• Coordinate repairs, utilities, and other office-related services.

6. Accounting and Finance Administrative Support

• Assist in collecting and organizing invoices, receipts, and billing statements.
• Prepare expense reports and liquidation documents.
• Monitor petty cash transactions and supporting documents.
• Assist in preparing billing statements and collection follow-ups.
• Coordinate with the Accounting Department regarding financial documentation.
• Maintain records of office expenses and administrative expenditures.

7. Other Operational and Management Support

• Assist management in implementing office policies and procedures.
• Monitor pending tasks and follow up with concerned employees.
• Assist in special projects and other management requirements.

MS Office English Language Support Organizational Skills Scheduling Written Communication Analytical Skills Discretion Data Entry Time Management Help Desk Data Analysis

HR Manager People1st Management Consulting OPC