Admin Associate

Fix N IT Design Solutions; Mandaluyong; On-site; PHP 180,000 - 360,000; Full time

Benefits offered by this job

Performance Bonus

13th Month Pay

Pag-IBIG Fund

Paid Holidays

Job Training

Job summary

Fix N IT Design Solutions in Mandaluyong, Metro Manila, Philippines, seeks an organized Office Administrator to manage day-to-day operations, schedules, invoices, and records. You will serve as the main contact for staff and external partners, ensuring efficient information flow and smooth facility management.

Responsibilities include maintaining filing systems, handling confidential records, budgeting assistance, and supporting procurement and communications across departments.

Qualifications

• Experience in office administration preferred.

Responsibilities

• Office Operations: Implement office policies, manage supplies inventory, and oversee facility maintenance.
• Scheduling & Logistics: Manage executive calendars, arrange travel, and organize meetings.
• Financial Support: Process invoices, track office expenses, and assist with budget planning.
• Communication: Serve as the primary point of contact for internal inquiries and external vendors.
• Record Management: Maintain physical and digital filing systems, databases, and personnel records.
• Document Management: Maintain accurate digital and physical filing systems, handle confidential records, and draft correspondence.
• Finance & Procurement: Oversee office supply inventory, track expenses, process invoices, and assist with departmental budgets.
• Liaison & Communication: Act as the primary point of contact for internal staff, external vendors, and clients, ensuring seamless information flow

Skills

Office operations

Scheduling

Finance support

Communication

Record management

Document management

Finance procurement

Vendor liaison

Job description

Job Description

• Office Operations: Implement office policies, manage supplies inventory, and oversee facility maintenance.
• Scheduling & Logistics: Manage executive calendars, arrange travel, and organize meetings.
• Financial Support: Process invoices, track office expenses, and assist with budget planning.
• Communication: Serve as the primary point of contact for internal inquiries and external vendors.
• Record Management: Maintain physical and digital filing systems, databases, and personnel records.
• Document Management: Maintain accurate digital and physical filing systems, handle confidential records, and draft correspondence.
• Finance & Procurement: Oversee office supply inventory, track expenses, process invoices, and assist with departmental budgets.
• Liaison & Communication: Act as the primary point of contact for internal staff, external vendors, and clients, ensuring seamless information flow

Employee Recognition and Rewards

Performance Bonus

Government Mandated Benefits

13th Month Pay, Employee Loan, Pag-Ibig Fund, Paid Holidays

Professional Development

Job Training

Additional Skills

• Compliance Budgeting
• MS Office
• Computer Literate
• Customer Oriented
• Collaboration
• Project Management
• BIR and Documentation