Admin Specialist - Kidapawan

PeopleStrong; Kidapawan; On-site; PHP 279,000 - 446,000; Full time

Job summary

Suy Sing Commercial Corporation in the Philippines seeks an Administrative Specialist to manage procurement and general services tasks, ensuring smooth PO processing, item receiving, and budget updates. You will coordinate with multiple departments, and support document control and logistics for DCs.

The role covers central office administration, arranging meetings, maintaining admin records, and assisting with Fleet Card and insurance processes as needed, with a training period in Binondo and

Qualifications

• Experience supporting procurement and general services functions.
• Ability to process purchase orders and coordinate with internal teams.

Responsibilities

• Create Purchase Orders (PO) for Admin and other departments and route for approval.
• Oversee PO Receiving, batch printing, and distribution to distribution centers.
• Assist in canvassing for purchases and liaise with Procurement Officer.
• Monitor warranty periods for purchased items and manage budget updates.
• Handle SF centralized outbox, supplies requisitions, and document filing.
• Coordinate refreshments for meetings and arrange special HR requests.

Skills

Administration

Administrative Assistance

Job description

Job Title ADMIN10 - Administrative Specialist

Organisational

Company Suy Sing Commercial Corporation

Country Philippines

Region Region XII - Soccsksargen

Province Cotabato

Address Davao-Cotobato Road (Kidapawan - Allah Junction Road), Barrio of Paco, Municipality of Kidapawan

Skills

Skill

Administration Administrative Assistance

Others

Working Language

Job Description

Job Responsibilities:

For Procurement:

• Creates Purchase Order (PO) for Admin and various requests from other departments.
• Routing of PO’s for approval.
• In-charge of batch printing of Petty Cash PO and PO Receiving of Provincial Distribution Centers (DC).
• Assists in canvassing of requested items for purchase and liaise with the Procurement Officer when necessary.
• Ensures that items and documents for dispatch through accredited courier is properly scheduled. Strictly enforces the cut-off time and day.
• Receiving of delivered items and creation of PO-Receiving.
• Monitoring of warranty period of purchased items.
• Ordering, receiving and distribution to DC’s of marketing mailers and collaterals.
• Updating of approved budget in shared file upon PO preparation.

For General Services:

• In-charge of SF centralized outbox of documents and sending to DCs.
• Prints out Supplies Requisition from DCs for system-out of Accounting.
• Recording and releasing of found items.
• Arrange refreshments for corporate and departmental meetings.
• Filing and safekeeping of Admin documents and contracts.
• Facilitates special occasion requests from HR – flower request and delivery, etc.
• Loading of pocket wi-fi and broadband sticks.
• Facilitates sale of scrap materials.
• Assists in processing of Fleet Card requests – new, renewal and cancellation
• Ensures that supplies inventory is well maintained including its distribution and disposal.
• Manages administration staff schedule and work plans: Security, Janitors, Helpers and Maintenance.
• Safekeeping of All Non-Life Insurance Policies
• Process request for payment for SF utility billings

Conditions

Must be willing to undergo 1 month training in Binondo, Manila & 5 months training in our Davao DC.