Admin & Purchasing Supervisor

KASS Food Corporation; Rizal; On-site; PHP 391,000 - 670,000; Full time

Job summary

KASS Food Corporation is seeking an Admin & Purchasing Supervisor to oversee procurement and administrative operations. The role ensures timely acquisition of materials, maintains inventory, and coordinates office processes while adhering to company policies.

The position requires supervising staff, negotiating with suppliers, and generating regular procurement reports to support management decisions. Strong organizational and leadership skills are essential for maintaining smooth daily

Qualifications

• Bachelor’s degree required.
• Experience in purchasing, procurement, administration or supervisory role preferred.
• FMCG, food manufacturing or distribution background is an advantage.
• Proven negotiation and supplier management skills expected.

Responsibilities

• Oversee daily purchasing activities and ensure timely procurement of materials, supplies, and services.
• Source and evaluate suppliers based on quality, pricing, delivery performance, and reliability.
• Coordinate and supervise purchasing and administrative staff for efficient workflow.
• Prepare and maintain purchasing records, reports, and admin documentation; monitor orders and inventory.
• Ensure compliance with company policies, procedures, and government regulations.

Skills

Negotiation

Supplier management

Organizational abilities

Communication skills

Purchasing processes

MS Office proficiency

Multitasking & prioritization

Leadership

Education

Bachelor’s degree in Business Administration, Marketing, Logistics, Supply Chain Management or related field

Job description

The Admin & Purchasing Supervisor is responsible for overseeing the company’s procurement activities and administrative operations to ensure efficient purchasing processes, proper inventory support, and smooth office administration. This role involves sourcing suppliers, monitoring purchases, supervising administrative functions, maintaining company records, and ensuring compliance with company policies and procedures. The Purchasing and Admin Supervisor plays a key role in supporting daily operations by ensuring timely procurement of materials and effective coordination of administrative activities.

Key Responsibilities:

1. Purchasing & Procurement Management

• Oversee daily purchasing activities and ensure timely procurement of materials, supplies, and services.

• Source and evaluate suppliers based on quality, pricing, delivery performance, and reliability.

• Request quotations, negotiate prices, and prepare purchase orders.

• Monitor inventory levels and coordinate replenishment to avoid shortages and overstocking.

• Ensure all purchases comply with company policies and approved budgets.

2. Supplier & Vendor Coordination

• Maintain good relationships with suppliers and service providers.

• Coordinate delivery schedules and resolve issues related to delayed or incorrect deliveries.

• Monitor supplier performance and recommend accredited vendors.

• Ensure proper documentation of supplier transactions, contracts, and agreements.

3. Team Supervision & Coordination

• Supervise purchasing and administrative staff to ensure efficient workflow and productivity.

• Assign tasks, monitor performance, and provide guidance to team members.

• Conduct regular meetings and ensure effective communication within the department.

• Promote compliance with company policies, procedures, and workplace standards.

4. Customer Relationship Management

• Prepare and maintain purchasing records, reports, and administrative documentation.

• Monitor and track purchase requests, purchase orders, deliveries, and inventory records.

• Ensure completeness and accuracy of procurement and administrative documents.

• Provide regular reports and updates to management regarding purchasing and admin activities.

5. Compliance & Process Improvement

• Ensure compliance with company policies, procurement procedures, and government regulations.

• Monitor adherence to internal control procedures and administrative standards.

• Identify operational issues and recommend process improvements for efficiency and cost control.

• Support management in achieving operational and organizational objectives.

Qualifications & Skills:

Education:

• Bachelor’s degree in Business Administration, Marketing, Logistics, Supply Chain Management or related field.

Experience:

• At least 2-4 years of experience in purchasing, procurement, administration or supervisory role.

• Experience in FMCG, food manufacturing or distribution industry is an advantage.

Skills:

• Strong negotiation and supplier management skills.

• Excellent organizational and administrative abilities.

• Good communication and interpersonal skills.

• Knowledge of purchasing processes, inventory monitoring, and office administration.

• Proficient in Microsoft Office applications and documentation.

• Ability to multitask, prioritize work, and solve problems effectively.

• Strong leadership and team management skills.