Admin & Procurement Assistant

Environmental-Health Laboratory Services Cooperative; Quezon City; On-site; PHP 180,000 - 300,000; Full time

Benefits offered by this job

Direct-Hire

Weekday schedule

Training programs

Health benefits

Bereavement leave

Gas allowance

Meal allowance

Birthday celebrations

Work-life balance

Job summary

Environmental-Health Laboratory Services Cooperative is seeking a Procurement and Inventory Officer to manage the quarterly and monthly release of supplies, process purchase orders, and maintain precise records for accountability.

The role covers permits renewal, coordination of office and building maintenance, driver scheduling, policy updates, and continuous improvement of procurement and inventory processes.

Qualifications

• Bachelor’s degree in Business Administration, Supply Chain Management, or any related course.
• At least 6 months of experience in procurement, inventory, or property management.
• Proficient in Microsoft Excel and inventory software.
• Strong negotiation, organizational, and recordkeeping skills.
• Adaptability and initiative.

Responsibilities

• Process quarterly and monthly release and distribution of supplies to departments and maintain accurate records.
• Prepare and process Purchase Orders and coordinate with suppliers for timely delivery.
• Maintain accurate records of supplies, property, and inventory movements.
• Process and monitor renewal of administrative and laboratory permits.
• Coordinate and process office and building repairs and maintenance.
• Monitor and assign driver schedules based on activities and requirements.
• Update and maintain Materials acquisitions policies and Repair and Maintenance policies.
• Maintain documents and records related to procurement, inventory, permits, property, and maintenance.
• Recommend improvements to procurement, inventory, property, and admin processes.
• Perform other related duties as assigned.

Skills

6 months experience in procurement

Excel proficiency

Negotiation

Organizational skills

Recordkeeping

Adaptability

Initiative

Education

Bachelor’s degree in Business Administration or Supply Chain

Tools

Inventory software

Job description

DUTIES AND RESPONSIBILITIES:

1. Process the quarterly and monthly release and distribution of all supplies to departments, and maintains accurate records of all items released for proper monitoring and accountability.

2. Prepares and processes Purchase Orders and coordinates with suppliers to ensure timely delivery of requested items.

3. Maintains accurate records of supplies, property, and inventory movements to ensure proper accountability and documentation.

4. Processes and monitors the renewal of administrative and laboratory permits to ensure timely compliance with applicable requirements.

5. Coordinates and process office and building repairs and maintenance to ensure that facilities and equipment remain functional and properly maintained.

6. Monitors and assigns driver schedules based on approved activities and operational requirements to ensure adequate transportation support.

7. Implements and maintains Materials acquisitions policies and Repair and Maintenance policies by regularly reviewing and updating them to reflect current practices and legal requirements.

8. Maintains and organizes relevant documents and records related to procurement, inventory, permits, property, maintenance, and other administrative functions.

9. Recommends improvements in procurement, inventory, property, and administrative processes to promote efficiency and cost-effectiveness.

10. Performs other related duties as assigned by the immediate superior or as required by operational needs.

QUALIFICATIONS:

• Bachelor’s degree in Business Administration, Supply Chain Management, or any related course

• At least 6 months of experience in procurement, inventory, or property management;

• Proficient in Microsoft Excel and inventory software;

• Strong negotiation, organizational, and recordkeeping skills;

• Adaptability and initiative

PERKS & BENEFITS:

• Direct-Hire

• Monday-Friday Work Schedule

Trainings and Development Programs – Continuous learning opportunities to enhance professional skills and career growth.

Health Benefits (HMO & Insurance) – Comprehensive health coverage and insurance benefits for employees.

Bereavement Assistance & Leave – Three (3) days bereavement leave with cash assistance for employees during difficult times.

Allowances (Gas & Meal) – Daily allowances provided for fieldwork, client visits, and official business activities.

Monthly Birthday Celebration – Monthly employee birthday celebrations to promote engagement and team camaraderie.

Work-Life Balance – Supportive work environment that encourages work-life balance and employee well-being.