Purchasing Assistant ( Logistics Procurement )

MR DIY Philippines; Carmona; On-site; PHP 268,000 - 469,000; Full time

Benefits offered by this job

Employee discount

Free parking

On-site parking

Promotion to permanent employee

Job summary

MR DIY Philippines is seeking a Procurement Coordinator to manage contract administration for 3PL providers, carriers, and warehouse service agreements. You will maintain a centralized contract repository, track terms and expirations, and support proactive renewals.

The role includes RFQ vetting, rate card evaluation, and ensuring compliance with contractual terms while coordinating with internal teams and external vendors to resolve issues and promote cost efficiencies.

Qualifications

• Bachelor's degree in SCM or related field.
• Fresh graduates with internship in supply chain/purchasing welcome.
• 0–2 years in purchasing/procurement/supply chain coordination; freight procurement a plus.

Responsibilities

• Maintain centralized contract repository for 3PLs, carriers, and warehousing.
• Track key milestones, terms, and expiration dates.
• Monitor renewal/expiry timelines; alert management 60–90 days prior.
• Vet RFQs and convert bids into addendums and rate sheets.
• Audit SLA and compliance with terms; liaise with legal and operations.

Skills

Contractual precision

Organizational agility

Negotiation & communication

Education

Bachelors in SCM

Tools

MS Excel

Job description

QUALIFICATIONS

• Bachelor's degree in Supply Chain Management, Logistics, Business Administration, or any related field.
• Fresh graduates with relevant internship experience in supply chain/purchasing are welcome to apply.
• 0 to 2 years of experience in purchasing, procurement, or supply chain coordination (logistics or freight procurement experience is a strong plus).

SOFT SKILLS

• Contractual Precision: High level of accuracy and meticulous attention to detail when reviewing contract terms, rate tables, and legal compliance documents.
• Organizational Agility: Systematic approach to archiving, tracking renewals, and managing physical and digital contract repositories.
• Negotiation & Communication: Strong verbal and written communication skills to negotiate favorable vendor terms, resolve issues, and maintain effective working relationships. (The ending of this line is obscured in the source image.).

TECHNICAL SKILLS

• Data & Analytics: Proficient in MS Excel (VLOOKUP, Pivot Tables, basic data analysis) to evaluate vendor rate sheets and track freight spend.
• Logistics Acumen: Basic understanding of domestic/international freight (3PL/4PL), trucking routes, warehousing operations, and Incoterms.
• Documentation & Records: Ability to manage Purchase Orders (POs), RFQs (Request for Quotations), billing reconciliation, and vendor rate cards.

KEY RESPONSIBILITIES

• Contract Administration & Repository: Maintain and organize the centralized contract repository for all 3PL providers, carriers, and warehouse service agreements; track key milestones, contract terms, and expiration dates.
• Renewal & Expiry Tracking: Monitor contract timelines and send proactive alerts to management 60-90 days prior to contract expirations or required rate renegotiations.
• RFQ & Rate Card Vetting: Assist in converting quotation bids into standard contract addendums, rate sheets, and formal agreements.
• SLA & Compliance Auditing: Monitor logistics vendor adherence to contractual Terms & Conditions (e.g., delivery lead times, liability caps, payment terms, insurance requirements).
• Cross-Department Liaison: Coordinate with Head Office legal team, Warehouse management, and vendors to resolve contract disputes or process contract amendments.

• Other tasks that may be assigned.

Benefits:

• Employee discount
• Free parking
• On-site parking
• Promotion to permanent employee