Admin & Operations Support Specialist

MAU MEDICAL ENTERPRISES; Caloocan; On-site; PHP 290,000 - 424,000; Full time

Job summary

MAU MEDICAL ENTERPRISES is seeking an Office Administrative Assistant to support daily operations, order processing, and customer inquiries. The role requires meticulous data entry, basic HR and accounting familiarity, and strong communication with internal teams and external partners.

The ideal candidate is detail-oriented, organized, and able to manage multiple tasks in a fast-paced environment. Fresh graduates are welcome; this is a full-time on-site position based in Metro Manila.

Qualifications

• Bachelor’s/College degree in Business Administration, Management, Accounting, Finance, Marketing or related field.
• Fresh graduates welcome; 1–2 years relevant work experience is an advantage.
• Proficient in English and Filipino.
• Microsoft Office proficiency, especially Excel and Word.
• Experience with administrative work, order processing, purchasing, inventory or accounting support is an advantage.
• Basic knowledge of HR and Accounting procedures is preferred.
• Organized, responsible, and able to work with minimal supervision.
• Keen to details and able to handle multiple tasks.
• Good communication and coordination skills.
• Willing to learn company products, processes, and systems.
• Full-time position available.

Responsibilities

• Prepare, check, encode, and monitor daily online and offline orders and deliveries.
• Manage and monitor company online accounts and customer inquiries.
• Prepare and organize quotations, purchase orders, delivery documents, and other administrative records.
• Answer phone calls, direct calls, take messages, and respond to basic customer inquiries.
• Prepare outgoing correspondence, documents, and mail as needed.
• Handle petty cash vouchers and related documentation.
• Perform general administrative and clerical duties.
• Assist in purchasing, supplier coordination, and monitoring of orders.
• Coordinate with sales, warehouse, delivery personnel, suppliers, and customers when necessary.
• Maintain accurate records and proper filing of company documents.
• Assist with basic HR and accounting-related administrative tasks.
• Maintain an organized, clean, and professional workspace.
• Perform other administrative and operational duties that may be assigned by management.

Skills

Organized

Communication

Coordination

Willingness to learn

Education

Bachelor’s/College degree in Business Administration or related field

Tools

Microsoft Office (Excel, Word)

Job description

MAU MEDICAL ENTERPRISES is seeking an Office Administrative Assistant to support daily operations, order processing, and customer inquiries. The role requires meticulous data entry, basic HR and accounting familiarity, and strong communication with internal teams and external partners.

The ideal candidate is detail-oriented, organized, and able to manage multiple tasks in a fast-paced environment. Fresh graduates are welcome; this is a full-time on-site position based in Metro Manila.