Admin Officer/Staff

UNIJOBS INTERNATIONAL MANPOWER; Eastern Manila District; On-site; PHP 223,000 - 357,000; Full time

Job summary

UNIJOBS INTERNATIONAL MANPOWER is seeking an Administration Officer to oversee daily administrative and office operations in Metro Manila. You will maintain records, prepare reports, manage supplies, and coordinate facilities across multiple offices.

The role requires a Bachelor's degree and 2–3 years in office administration or facilities management. BPO experience is a plus, with strong organizational and communication skills.

Qualifications

• Bachelor's degree in Business Administration, Management, Office Administration, or related field.
• 2–3 years of relevant experience in office administration, facilities management, or operations.
• Experience in a BPO company is a strong advantage.
• Knowledge of vendor management, procurement, and facilities coordination.

Responsibilities

• Manage and oversee daily administrative and office operations.
• Maintain and organize company records, documents, contracts, and administrative files.
• Prepare administrative reports, correspondence, and other documentation.
• Monitor office supplies, equipment, and inventory to ensure availability.
• Oversee maintenance, cleanliness, and overall condition of office facilities.
• Coordinate office repairs, maintenance requests, and facility improvements.
• Coordinate with suppliers, contractors, and service providers.
• Request and evaluate quotations for office supplies, equipment, and services.
• Monitor vendor performance, service agreements, and contract renewals.
• Coordinate administrative and operational requirements between Manila and Cebu offices.

Skills

Organizational skills

Communication skills

Interpersonal skills

Independent work

Problem-solving

Decision-making

Education

Bachelor's degree in Business Administration or related field

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

This role involves managing and overseeing daily administrative and office operations, including maintaining company records, preparing administrative reports, and monitoring office supplies and equipment. The position coordinates facilities management, vendor and procurement activities, security and safety protocols, and operational requirements across multiple office locations.

Key responsibilities

Manage and oversee daily administrative and office operations

Maintain and organize company records, documents, contracts, and administrative files

Prepare administrative reports, correspondence, and other documentation

Monitor office supplies, equipment, and inventory to ensure availability

Oversee the maintenance, cleanliness, and overall condition of office facilities

Coordinate office repairs, maintenance requests, and facility improvements

Coordinate with suppliers, contractors, and service providers

Request and evaluate quotations for office supplies, equipment, and services

Monitor vendor performance, service agreements, and contract renewals

Coordinate administrative and operational requirements between Manila and Cebu offices

About you

Bachelor's degree in Business Administration, Management, Office Administration, or a related field

At least 2–3 years of relevant experience in office administration, facilities management, or operations

Experience in a BPO company is a strong advantage

Knowledge of vendor management, procurement, and facilities coordination

Strong organizational, communication, and interpersonal skills

Proficient in Microsoft Office applications, particularly Excel, Word, and Outlook

Ability to manage multiple priorities and work independently

Strong problem-solving and decision-making skills

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