Admin officer

BDO Unibank; Philippines; On-site; PHP 240,000 - 360,000; Full time

Job summary

BDO Unibank, Inc. in the Philippines is seeking an Admin Officer to provide administrative and operational support to the Credit Appraisal Unit, ensuring smooth handling of documents, reports, travel and expense administration.

You will maintain records in the CrAS, coordinate with internal and external stakeholders, generate reports, manage expenses and travel, and help the unit run efficiently in a fast-paced environment.

Qualifications

• Bachelor's degree in Business Administration, Management, Finance, Accounting, or related field.
• 1 year of experience in administrative/operations support or office management.
• Proficient in Microsoft Office applications (Excel, Word, PowerPoint).
• Strong organizational, documentation, and record-management skills.
• Excellent verbal and written communication skills.
• Ability to manage multiple priorities and meet deadlines with minimal supervision.
• Experience in document handling, billing validation, reporting, or travel administration is an advantage.
• Willing to work onsite in Makati.

Responsibilities

• Obtain, process, scan, and upload documents for appraisal operations.
• Maintain and update appraisal records in CrAS.
• Generate monthly, periodic, and ad hoc reports for management.
• Coordinate with external service providers and validate billing statements.
• Prepare payment requests and assign expenses to cost centers.
• Manage travel-related requirements including orders, advances, liquidation, and bookings.
• Coordinate vehicle requests and transportation for appraisal activities.
• Monitor office supplies and administrative resources for efficiency.
• Receive and track appraisal documents from internal stakeholders.
• Perform other administrative tasks as assigned by management.

Skills

Organizational skills

Verbal and written communication

Multitasking / prioritization

Documentation and record management

Education

Bachelor's degree in Business Administration / Management / Finance / Accounting

Tools

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Job description

Job Description:

About BDO

BDO Unibank, Inc. is the Philippines' leading full-service bank, offering a wide range of financial and digital banking services. Guided by our brand promise "We Find Ways," we are committed to delivering easy, reliable, and customer-focused services. Build your career with a trusted industry leader.

Job Summary

The Admin Officer provides administrative and operational support to the Credit Appraisal Unit, ensuring the efficient management of documents, reports, travel and expense administration, and coordination with internal and external stakeholders. This role is responsible for maintaining accurate records, facilitating appraisal-related processes, and supporting day-to-day unit operations while ensuring timely and accurate completion of assigned tasks. The position requires strong organizational skills, attention to detail, and the ability to effectively manage multiple priorities in a fast-paced environment.

Key Responsibilities:

• Obtain, process, scan, and upload Certified True Copies (CTC) of land titles, Title Traceback documents, and Approved Lot Plans while ensuring compliance with service turnaround times.
• Maintain and update appraisal records and documents in the Credit Appraisal System (CrAS).
• Generate monthly, periodic, and ad hoc reports required by management and business units.
• Coordinate with external service providers and validate billing statements against approved quotations and budget allocations.
• Prepare payment requests and ensure proper charging of expenses to the appropriate cost centers.
• Manage travel-related requirements, including travel orders, cash advances, liquidation of expenses, flight bookings, and hotel accommodations.
• Coordinate vehicle requests and transportation arrangements for appraisal activities.
• Monitor office supplies, equipment, and administrative resources to ensure operational efficiency.
• Receive, distribute, and track appraisal documents and requests from internal stakeholders.
• Perform other administrative and operational tasks that may be assigned by management.

Qualifications:

• Bachelors degree in Business Administration, Management, Finance, Accounting, or any related field.
• At least one (1) year of experience in an administrative, operations support, or office management role.
• Proficient in Microsoft Office applications, particularly Excel, Word, and PowerPoint.
• Strong organizational, documentation, and record-management skills.
• Excellent verbal and written communication skills.
• Ability to manage multiple priorities and meet deadlines with minimal supervision.
• Experience in document handling, billing validation, reporting, or travel administration is an advantage.
• Willing to work onsite and be assigned in Makati.

Requirements: