ADMIN MANAGER (Mandarin Speaker)

Primus@ Knowledge Specialists, Inc.; Mandaluyong; On-site; PHP 446,000 - 781,000; Full time

Job summary

Primus@ Knowledge Specialists, Inc. is seeking an ADMIN MANAGER (Mandarin Speaker) to lead office administration in Mandaluyong.

The role includes coordinating Integrated Facility Management, office supplies, vehicle management, and timely payments, while negotiating with suppliers to keep costs down. The candidate should hold a degree in Business Administration, have at least 3 years of relevant experience, and demonstrate strong English and Mandarin communication, organization, and time

Qualifications

• Degree in Business Administration or relative field.
• At least 3 years’ work experience in the related field.
• Proficient in MS Office and ERP software.
• Knowledge of office management and reporting techniques.

Responsibilities

• Act as the office management PIC and contribute to a friendlier workspace.
• IFM oversight: supervise facilities operations, supplier evaluation and improvement.
• Office management: ensure supplies and IT-enabled optimization.
• Vehicle management: monitor usage and monthly reporting.
• Handle payment processing and negotiate supplier terms to reduce costs.
• Collaborate with managers to address business needs and implement improvements.
• Oversee office events and maintain processes/regulations.

Skills

Mandarin fluency

English fluency

Organizational skills

Time management

Negotiation

Education

Bachelor's in Business Admin

Tools

MS Office

ERP

Job description

ADMIN MANAGER (Mandarin Speaker)

Posting Duration: 2026 April, 01 - 2026 July, 31

1 vacant positions

Job Description

• Act as one of the office management PIC and contribute to employee friendly workspace creation.
• Responsible for administrative functions which include:
  • Integrated Facility Management (IFM): oversee operational management in facilities, Handle supplier evaluation and improvement;
  • Office Management: Manage needed office supplies and other consumables with ongoing optimization via IT implementation
  • Vehicle management: Manage and improve monthly vehicle usage, monitor the management via monthly reports;
  • Payment Processing: Ensure timely closing of admin payments and other payables under the department; Negotiate terms with suppliers to ensure the most cost-effective orders
• Work closely with managers to ensure business needs are addressed and optimization is on place.
• Regulate overall office event management (i.e.: office painting and renovation, office event decoration, etc.)
• Familiarize self with existing working processes/regulations in the company
• Implement more efficient methods in line with the business requirements

Requirements

• Degree in Business Administration or relative field
• At least 3 years’ work experience in the related field
• Proficient in MS Office and “back-office” software (e.g., ERP)
• Knowledge of office management and familiarity with basic research methods and reporting techniques
• Excellent organizational and time-management skills
• Outstanding communication (English and Mandarin speaking skills) and negotiation abilities