ADMIN MANAGER

Private Advertiser; Philippines; On-site; PHP 900,000 - 1,700,000; Full time

Benefits offered by this job

Flexible schedule

Job summary

Private Advertiser is seeking an experienced Admin Manager to oversee administrative operations for construction projects and sites. You will coordinate HR manpower, procurement, facilities, logistics, and documentation to ensure timely delivery and compliance with company policies.

The role requires a Bachelor's degree and 8+ years in admin roles within construction or project-based industries, with 3-5 years in supervisory leadership.

Qualifications

• Bachelor's degree in Business Administration, Management, Office Administration, Construction Management, or related field is required.
• At least 8 years of relevant administrative experience in construction, engineering, infrastructure, or project-based industry.
• 3-5 years of supervisory or managerial experience.
• Experience managing administrative operations across multiple construction project sites is highly preferred.
• Strong knowledge of construction project administration and site support operations.
• Experience in manpower coordination, procurement coordination, facilities, logistics, documentation, and vendor management.
• Proficient in Microsoft Office applications, particularly Excel, Word, and PowerPoint.
• Strong organizational, analytical, and reporting skills.

Responsibilities

• Manage and oversee the day-to-day administrative operations of construction projects and assigned sites
• Establish and implement effective administrative systems, procedures, and controls
• Ensure timely and accurate processing of project administrative requirements
• Monitor administrative activities across multiple project sites
• Oversee the administrative operations of project sites, including office facilities, documentation, supplies, and site support services
• Coordinate with HR regarding project manpower requirements, deployment, transfers, onboarding, and employee documentation
• Coordinate with Procurement and Logistics for timely delivery of office supplies, construction support materials, equipment, and other administrative requirements
• Oversee the maintenance and proper use of project offices, temporary facilities, accommodations, and other company properties
• Establish and maintain an organized filing and documentation system for project administrative records
• Lead, supervise, and manage administrative personnel assigned to Head Office and/or project sites

Skills

Leadership / Supervisory

Manpower coordination

Procurement coordination

Facilities management

Logistics coordination

Documentation

Vendor management

Microsoft Excel

Microsoft Word

PowerPoint

Organizational skills

Analytical skills

Reporting

Education

Bachelor's degree in Business Administration, Management, Office Administration, Construction Management, or related field

Tools

Microsoft Office

Job description

About the role

The Admin Manager is responsible for overseeing and managing the administrative operations supporting the company's construction projects and project sites. The position ensures efficient coordination of administrative services, manpower documentation, facilities, logistics support, records management, supplies, and compliance with company policies and project requirements. The Admin Manager works closely with Project Management, HR, Finance, Procurement, Logistics, Safety, and other departments to ensure that project administrative requirements are properly coordinated, documented, and delivered on time.

Key responsibilities

• Manage and oversee the day-to-day administrative operations of construction projects and assigned sites

• Establish and implement effective administrative systems, procedures, and controls

• Ensure timely and accurate processing of project administrative requirements

• Monitor administrative activities across multiple project sites

• Oversee the administrative operations of project sites, including office facilities, documentation, supplies, and site support services

• Coordinate with HR regarding project manpower requirements, deployment, transfers, onboarding, and employee documentation

• Coordinate with Procurement and Logistics for timely delivery of office supplies, construction support materials, equipment, and other administrative requirements

• Oversee the maintenance and proper use of project offices, temporary facilities, accommodations, and other company properties

• Establish and maintain an organized filing and documentation system for project administrative records

• Lead, supervise, and manage administrative personnel assigned to Head Office and/or project sites

QUALIFICATION:

• Bachelor's degree in Business Administration, Management, Office Administration, Construction Management, or a related field

• At least 8 years of relevant administrative experience, preferably within the construction, engineering, infrastructure, or project-based industry

• At least 3-5 years of supervisory or managerial experience

• Experience in managing administrative operations across multiple construction project sites is highly preferred

• Strong knowledge of construction project administration and site support operations

• Experience in manpower coordination, procurement coordination, facilities, logistics, documentation, and vendor management

• Proficient in Microsoft Office applications, particularly Excel, Word, and PowerPoint

• Strong organizational, analytical, and reporting skills