Admin Manager

Rudolf Lietz, Inc.; Parañaque; On-site; PHP 781,200 - 1,004,400; Full time

Job summary

A leading firm in administrative services is seeking an experienced administrative manager. The role involves supervising the Admin Department, managing safety and security, and implementing company policies. The ideal candidate has a Bachelor's degree in Business Administration and at least 10 years of relevant experience in management or administrative functions. Strong communication and interpersonal skills are essential.

Qualifications

• Minimum of 10 years of experience in engineering, management, property management, accounting, or admin-related functions.
• Knowledge and/or experience in material/asset procurement.
• Experience in general maintenance functions.

Responsibilities

• Supervise the Admin Department to ensure smooth day-to-day operations.
• Create and implement company policies and procedures.
• Manage safety and security of the company and its premises.
• Oversee the maintenance and management of company vehicles.
• Conduct orientation for newly hired Admin personnel.

Skills

Communication skills

Interpersonal skills

Computer literacy

Multitasking

Education

Bachelor of Science Major in Business Administration

Job description

• Supports operations by supervising the whole Admin Department thru planning, coordinating administrative procedures and systems and to ensure that the day-to‑day operations run smoothly.
• Creates, improves and implements company polices, programs and procedures related to company administration.
• Ensures proper maintenance and housekeeping of the Company's premises.
• Performs periodic Admin personnel job performance and provide coaching and guidance as needed to ensure maximum efficiency.
• Responsible for the safety and security of the company.
• Acts as Head of Security.
• Assessing the Security Officer's (OIC) job performance.
• Reviews and approves service provider contracts for the Department.
• Creates, reviews and revises Admin SOPs and policies.
• Manages and monitors the ff:
• Comprehensive motorcar insurance (application and renewal) of all company vehicles/motors.
• Vehicle/motor insurance claim.
• Coordinates with 3rd party as needed.
• Periodic reviews relevance of conditions of the deed of vehicle assignment.
• Reviews and approves alternative 3rd party providers and suppliers for future consideration.
• Periodic reviews and approves the department’s budget (Quarterly expenses and annual proposed budget).
• Reviews and approves service provider contracts for the Department.
• Reviews and updates job descriptions of all Admin personnel whenever necessary.
• Conducts orientation of newly hired employees for Admin Department.
• Reviews and approves utility reports and billings being provided by 3rd Party Services.
• Reviews and approves the inventory of non-trade items (office supplies and consumables).
• Reviews and approves utilization/consumption of personnel with car assignments, delivery vehicles, and executive cars.
• Reviews and approves the acquisition/selling of company assets including disposal.
• Oversees the Company Fleet vehicle maintenance management of Delivery Vehicle, Sedans and Motorcycles.
• Oversees all utilities are properly monitored and that corresponding payments for all utilities are done on or before prescribed date.
• Oversees the monitoring of GPS status of all sedan and delivery vehicles and coordinates 3rd party provider if needed.
• Oversees and executes Merville's request for repairs and maintenance and other pending tasks to do as reported based on the Security reports/checklist.
• Manages CCTV operations and approves request for viewing.

Academic Qualifications

Bachelor of Science Major in Business Administration

Experience

• Minimum of 10-year(s) experience in areas of [Engineering, Management, Property Management, Accounting & other Admin-related functions].
• Knowledge and/or experience in material/asset procurement is an advantage.
• Knowledge and/or experience in general maintenance functions is an advantage.

Communication Skill

Above average communication skills in English and can compose legal and business correspondence.

General Skills Requirement

• Pleasant disposition, firm personality, aggressive yet mild‑mannered, with natural ability to project the required corporate and professional image personally and through the telephone.
• Able to interrelate and maintain good working relationship with all departments in corporate environment.
• Computer literate in Windows environment and other commonly used office software.
• Used to work with minimum supervision and is capable of multitasking.
• Capability/potential for acquiring higher responsibilities.