Admin Generalist

ZC New Horizon Distribution Corp; Zamboanga del Sur; Vor Ort; PHP 240.000 - 420.000; Vollzeit

Zusammenfassung

ZC New Horizon Distribution Corp in Zamboanga City is seeking an Admin Generalist to provide comprehensive administrative support across the organization. This full-time role acts as a key coordinator between departments to ensure smooth day-to-day operations.

You will manage office administration, assist with recruitment, coordinate meetings, handle records, invoices, and communications. The position demands strong English communication, excellent organization, and proficiency with Word, Excel,

Qualifikationen

• Proven experience in administrative or office support roles.
• Strong organizational and time management skills.
• Excellent written and verbal English communication.
• Proficiency with Microsoft Office applications.
• Ability to handle confidential information with discretion.
• Independent worker with ability to collaborate across teams.

Aufgaben

• Managing and organizing office administration, including scheduling, correspondence and document management.
• Providing support to multiple departments and senior staff, responding to requests promptly and professionally.
• Maintaining and updating records, databases and filing systems to ensure information is accurate.
• Coordinating meetings, events and office activities, including booking venues and preparing materials.
• Processing invoices, purchase orders and expense reports in accordance with company procedures.
• Answering telephones and managing incoming calls, directing them appropriately and taking messages.
• Assisting with recruitment activities, including scheduling interviews and onboarding documents.
• Maintaining office supplies inventory and placing orders when necessary.
• Supporting the preparation of presentations, reports and other business documents.
• Performing general clerical duties and handling ad-hoc administrative tasks.

Kenntnisse

Administrative support

Office organization

MS Office

English communication

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Jobbeschreibung

About the role

We are seeking an Admin Generalist to join ZC New Horizon Distribution Corp in a full-time capacity. This is a pivotal administrative position based in Kasanyangan, Zamboanga City, Zamboanga Del Sur. As an Admin Generalist, you will provide comprehensive administrative support across the organization, serving as a key coordinator between departments and ensuring the smooth day-to-day operations of our business. This role is fundamental to maintaining organizational efficiency and supporting our teams to achieve their objectives.

Key responsibilities

• Managing and organizing office administration, including scheduling, correspondence and document management

• Providing support to multiple departments and senior staff members, responding to requests promptly and professionally

• Maintaining and updating records, databases and filing systems to ensure information is accurate and readily accessible

• Coordinating meetings, events and office activities, including booking venues, arranging refreshments and preparing materials

• Processing invoices, purchase orders and expense reports in accordance with company procedures

• Answering telephones and managing incoming calls, directing them appropriately and taking messages

• Assisting with recruitment activities, including scheduling interviews and preparing onboarding documentation

• Maintaining office supplies inventory and placing orders when necessary

• Supporting the preparation of presentations, reports and other business documents

• Performing general clerical duties and handling ad-hoc administrative tasks as required

What we're looking for

• Proven experience working in an administrative or office support role, ideally in a distribution or similar business environment

• Excellent organizational and time management skills with the ability to manage multiple priorities simultaneously

• Strong written and verbal communication skills in English, with professional proficiency

• Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint and Outlook

• Attention to detail and a commitment to maintaining accuracy in all administrative tasks

• Reliable, professional demeanor with a positive attitude towards problem-solving

• Ability to work independently whilst collaborating effectively with team members across departments

• Discretion and the ability to handle confidential information appropriately

• Flexibility and adaptability in a fast-paced business environment

• Preferably, experience in distribution, logistics or related sectors would be advantageous

About us

ZC New Horizon Distribution Corp is a dynamic distribution company committed to delivering exceptional service and building strong relationships with our partners and clients. Based in Zamboanga City, we specialize in distribution operations and take pride in our professional, efficient approach to business. We foster a collaborative workplace culture where our team members are valued, supported and given opportunities to grow and develop their careers. At ZC New Horizon Distribution Corp, we believe that our administrative team plays a crucial role in our success, and we invest in creating a supportive work environment where employees can thrive.

What we offer

We offer a competitive full-time position with a professional, supportive work environment. As an employee of ZC New Horizon Distribution Corp, you will be part of a collaborative team that values your contributions and supports your professional development. We are committed to providing a workplace where you can build a rewarding career whilst maintaining a healthy work-life balance. We welcome enquiries regarding any support or adjustments you may require.