Admin & Finance Officer

Ecological Solid Waste Management Solutions, Inc.; Quezon City; On-site; PHP 279,000 - 357,000; Full time

Benefits offered by this job

Competitive salary

Expense coverage

Social benefits

Career growth

Mobilization allowance

Job summary

EcoSolutions is seeking an organized Administrative & Finance Officer to oversee daily workflows, logistics, and end-to-end financial operations on-site in Metro Manila. You will coordinate between sales, warehouse, inventory, and leadership, supervising a small team of about 10 staff and ensuring accurate records and timely reporting.

The role requires strong bookkeeping, payroll processing, and expense reconciliation, with proficiency in Google Sheets and Excel; familiarity with QuickBooks or

Qualifications

• Proven experience as Finance Officer or Administrative Officer in similar role
• Proficiency in bookkeeping and expense reconciliation
• Experience in payroll processing and financial reporting
• On-site full-time work in Metro Manila with ability to run errands
• Driver's license preferred for company vehicle use

Responsibilities

• Oversee master Document Tracking Sheet, manage documents, draft correspondence, liaise with suppliers/clients
• Coordinate between Sales and Warehouse; issue invoices, check inventory, clear orders for dispatch
• Create and maintain incident reports and import documentation files
• Manage payroll from attendance data and disburse salaries to staff
• Process approved expenses submitted by staff for reimbursements
• Record daily operational expenses and reconcile financial data with bank statements
• Handle periodic banking duties and errands across Metro Manila
• Oversee online procurement of office supplies and equipment

Skills

Bookkeeping

Financial reporting

Logistics coordination

Excel

Driver's license

Tools

Google Sheets

MS Excel

QuickBooks

Xero

Job description

About the role

EcoSolutions is seeking a highly organized, detail-oriented, and dependable Administrative & Finance Officer to oversee daily administrative workflows, logistics coordination, and end-to-end financial operations on-site (Metro Manila). In this role, you will serve as the central link connecting sales, warehouse, inventory management, and executive leadership—managing a small group of 10 regular employees.

Key responsibilities

• Serve as the sole manager of the master Document Tracking Sheet, process all incoming and outgoing documents, draft official business correspondence, issue/send certificates, and liaise directly with suppliers and clients
• Act as the primary coordinator between the Sales Team and the Warehouse, issuing official invoices, checking inventory availability, and clearing approved orders for dispatch and shipment
• Create, track, and manage Incident Reports for any operational or logistical issues, and meticulously maintain all Import Documentation files
• Collate employee Request Forms, collect monthly online attendance data for payroll, and draft internal employee memos as needed
• Prepare and submit accurate Monthly Statement Reports directly to the EcoSolutions Partners
• Calculate and process monthly payroll for all staff based on online attendance reports and manage the direct distribution of salaries
• Receive, verify, and process all approved expenses submitted by staff for disbursements and liquidation
• Meticulously record all daily operational expenses and financial transactions; reconcile sales data from the Business Administrator against bank statements and expense logs
• Handle periodic in-person banking duties and scheduled errands across Metro Manila
• Oversee online procurement and purchasing of office supplies, operational equipment, and required company goods

About you

• Proven experience as a Finance Officer, Staff Accountant, Administrative Officer, or in a similar integrated admin/finance capacity
• Strong proficiency in bookkeeping, financial reporting, and expense reconciliation
• Solid background in operations, inventory tracking, order clearance, or logistics coordination
• Advanced proficiency in Google Sheets / MS Excel; familiarity with accounting software (e.g., QuickBooks, Xero) is an advantage
• High level of accuracy, strict confidentiality, strong ethical integrity, and excellent organizational skills
• Must be willing to work full-time on-site in Metro Manila and conduct off-site bank errands as required
• Preferably with a Driver's License for use of company vehicles

Benefits

• Competitive Compensation: ₱25,000 – ₱32,000 monthly salary package
• Errand Expense Coverage: 100% company-reimbursed transportation costs (e.g., Grab/taxi fares, parking, public transit) for official bank and external errands
• Statutory Benefits: SSS, PhilHealth, and Pag-IBIG coverage
• Career Growth: Direct visibility and reporting line to EcoSolutions Partners, clients, and stakeholders
• Mobilization Allowance: For errands requiring vehicular use, this includes gas & parking costs shouldered

About us

We are a registered corporation with expertise in ecologically-sound technologies specializing in compostable waste management with technical proficiency. The company was established in 2017, with the aim of helping government, businesses, and institutions in the responsible collection, handling, treatment, and disposal of their solid waste.