Finance and Admin Officer

QMC CPAs Tax and Accounting Office; Taguig; Hybrid; PHP 223,000 - 335,000; Full time

Job summary

QMC CPAs Tax and Accounting Office in Taguig, Metro Manila, is seeking a Finance and Admin Officer to join our accounting team. You will support billing, AR collections, payroll processing, and office operations across multiple client types in a dynamic, fast-paced environment.

The role requires a Bachelor’s degree in Accounting, 2+ years leading an accounting team, strong English communication, and proficiency in MS Office. This position is full-time and based in the Philippines.

Qualifications

• Bachelor’s degree in Accounting or BS Accountancy required.
• Minimum 2 years’ experience managing an accounting team.
• Strong time management, flexibility, and multitasking ability.
• Proficient knowledge of the complete accounting cycle and internal controls.
• Proficient in English (oral and written).
• Proficient with Microsoft Word, Excel, and PowerPoint.
• Detail-oriented and able to work under pressure.

Responsibilities

• Prepare and monitor the firm’s billing and invoices.
• Follow up client accounts receivable and collections.
• Maintain schedules of outstanding receivables and aging.
• Record and monitor office expenses, disbursements, and petty cash.
• Prepare payment requests and coordinate payments to suppliers.
• Monitor bank balances and assist with bank reconciliations.
• Maintain the firm’s internal books and accounting records.
• Prepare monthly internal financial reports (income, expenses, cash flow, receivables).
• Assist the Managing Partner in monitoring budgets and cash requirements.
• Coordinate the firm’s BIR, SEC, and other regulatory compliance requirements.
• Coordinate payroll, attendance, overtime, leaves, and deductions.
• Process and monitor SSS, PhilHealth, Pag-IBIG, and BIR employee-related requirements.

Skills

Time management

People skills

Flexibility

Multitasking

Effective communication

Interpersonal skills

MS Office

Attention to detail

Pressure handling

Education

Bachelor’s degree in Accounting / BS Accountancy

Tools

Word

Excel

PowerPoint

Job description

Finance and Admin Officer

We seek a meticulous, tech-savvy and diligent who knows how to communicate well. In this role, you will be a key member of our accounting team with different clients from theservice to thetrading industry. We provide different services to our clients such as tax compliance services, payroll services, bookkeeping, cash management, statutory audit assistance, andstatutory financial statements. As Finance and Admin Officer, you will ensure smooth office operations while fostering a collaborative and productive environment.

Job description

• Prepare and monitor the firm’s billing and invoices.
• Follow up client accounts receivable and collections.
• Maintain schedules of outstanding receivables and aging.
• Record and monitor office expenses, disbursements, and petty cash.
• Prepare payment requests and coordinate payments to suppliers.
• Monitor bank balances and assist with bank reconciliations.
• Maintain the firm’s internal books and accounting records.
• Prepare monthly internal financial reports, including income, expenses, cash flow, and receivables.
• Assist the Managing Partner in monitoring budgets and cash requirements.
• Coordinate the firm’s own BIR, SEC, and other regulatory compliance requirements.

Payroll & Employee Administration

• Prepare or coordinate payroll, attendance, overtime, leaves, and deductions.
• Process and monitor SSS, PhilHealth, Pag-IBIG, and BIR employee-related requirements.
• Maintain employee records and employment documents.
• Assist with recruitment, onboarding, and offboarding.
• Monitor employment contracts, evaluations, and other HR documentation.

Office Administration

• Oversee day-to-day office administrative requirements.
• Manage office supplies, equipment, subscriptions, utilities, and service providers.
• Maintain organized electronic and physical files.
• Coordinate meetings, schedules, couriers, document deliveries, and office correspondence.
• Monitor renewal of permits, licenses, insurance, leases, and contracts.
• Coordinate with building administration and other office service providers.

Client & Engagement Administration

• Maintain the master list of clients and engagement status.
• Monitor engagement letters, contracts, billing schedules, and renewals.
• Coordinate collection of documents and administrative requirements from clients.
• Maintain client files and ensure proper document organization.
• Help monitor important BIR, SEC, LGU, and other compliance deadlines.
• Coordinate with accountants and auditors regarding client deliverables.
• Prepare weekly reports on collections, outstanding receivables, client deadlines, and administrative concerns.

QUALIFICATIONS

• Graduate of Bachelor’s degree in Accounting, BS Accountancy.

• With at least 2 years of managing an accounting team.

• Strong time management and people skills, high degree of flexibility, and excellent multitasking ability

• Knowledgeable with thecomplete accounting cycle, closing of year-end external audit, and appropriate internal controls. Strong knowledge of General accounting principles.

• Able to communicate well in English Language both oral and written. Effective communication and interpersonal skills.

• Must be adept in using Microsoft Applications such as Word, Excel, and Power point

• Should be keen to details. Good understanding of accounting standards.

• Able to work under pressure in a dynamic and fast-paced environment.

Job Type: Full-time, Permanent

Pay: Php20,000.00 – Php30,000.00 per month