Admin & Finance Manager

Pacific Bayview Garden Resort, Inc.; Bohol; On-site; PHP 167,000 - 279,000; Full time

Benefits offered by this job

Government-mandated benefits

Flexible hours

Job summary

A prominent hospitality establishment in Bohol is seeking an administrative professional to manage clerical tasks and provide financial and operational support. The ideal candidate will oversee daily operations including documentation, cash flow management, and coordination for hotel pre-opening activities. Strong organizational and communication skills are essential. This role offers opportunities for flexible hours and government-mandated benefits.

Qualifications

• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks and deadlines.
• Effective communication skills, both verbal and written.
• Monitor and coordinate with suppliers and assist in communications for interviews, applicants, and suppliers.

Responsibilities

• Manage daily clerical operations and office records.
• Prepare financial documents and manage petty cash flow.
• Coordinate operations and support hotel pre-opening activities.
• Provide administration support to different departments.
• Provide support to the admin head and other departments as needed.

Skills

Administrative tasks

Clerical tasks

Record keeping

Documentation

Microsoft Excel

Tools

Microsoft Excel

Job description

Job Description

Government Mandated Benefits

Work-Life Balance

Flexible Hours

Administrative & Clerical Tasks

• Manage daily clerical operations including documentation, filing, and organizing office records.
• Prepare, encode, and consolidate monthly summary files, spreadsheets, and logs.
• Create and maintain templates, forms, and checklists (construction, pre-opening, operational forms).

Financial & Treasury Support

• Issue daily petty cash reimbursements and accurately log all disbursements.
• Monitor and update cash-on-hand logs.
• Process cash advances every Wednesday and prepare payroll for salary disbursement every Saturday.
• Maintain detailed records of monthly expenses, including snacks, construction materials, transportation, salary, fuel, and cleaning supplies.
• Conduct price canvassing for construction materials, services, and equipment.
• Coordinate with suppliers and gather quotations for decision-making.
• Track deliveries and ensure accurate documentation.

Operations & Pre-Opening Support (Hotel)

• Perform weekly room checks and report maintenance or furnishing issues.
• Assist in checking items in the hotel pre-opening checklist.
• Monitor construction progress and coordinate reports (with caretaker sending updates).
• Support day‑to‑day operational requirements for the hotel while still under construction.

Guest & Staff Coordination

• Provide support to the admin head and other departments as needed.
• Assist in communications, including messages for interviews, applicants, and suppliers.
• Forward resumes and applicant details to management as required.

Other Support Duties

• Help with organizational tasks for special events.
• Assist in general workplace coordination and problem‑solving.
• Maintain daily work log of accomplishments and tasks.