Admin Executive (L2 or L3) Mumbai Project Advisory & Structured Finance

SBI Capital Markets Ltd.; Hinoba-an; On-site; PHP 279,000 - 402,000; Full time

Job summary

SBI Capital Markets Ltd. is seeking an Admin Executive in the Philippines to handle day‑to‑day administrative operations, vendor coordination, and facilities management. The role requires strong organizational and communication skills and the ability to manage multiple tasks with confidentiality.

The Admin Executive will also support procurement, documentation, and collaboration with Accounts, ensuring cost‑effective office functioning and smooth operations for the team.

Qualifications

• Bachelor's degree required or equivalent.
• 2–3 years of experience in administration or office management.
• Strong coordination, organizational, communication, and problem‑solving skills.
• Ability to manage multiple administrative activities while maintaining confidentiality and professionalism.
• Experience with ERP or office management software.
• Knowledge of office procurement and facility management.

Responsibilities

• Oversee day-to-day office administration and coordination.
• Coordinate vendors and procurement processes.
• Manage office facilities and inventories.
• Oversee transportation and car management logistics.
• Maintain expense and record management systems.
• Ensure compliance with general administrative policies.

Skills

Office administration

Communication skills

Organizational skills

Confidentiality & professionalism

Education

Bachelor's degree

Tools

Microsoft Office

ERP software

Office management software

Job description

Bachelor's degree in any capacity, preferred post-graduation

Experience

2–3 years of experience in administration or office management (preferred).

Job Summary

The Admin Executive will be responsible for managing day-to-day administrative operations, vendor coordination, office facilities, procurement, documentation, and other administrative activities to ensure the smooth, efficient, and cost-effective functioning of the office. The role requires strong coordination, organizational, communication, and problem-solving skills, along with the ability to manage multiple administrative activities while maintaining confidentiality and professionalism.

Key Responsibilities

• 1. Office Administration
• 2. Vendor Management & Procurement
• 3. Office Supplies & Inventory
• 4. Transportation & Car Management
• 5. Expense & Record Management
• 6. Compliance & General Administration
• 7. Insurance
• 8. Coordination with Accounts
• 9. Audit
• 10. Asset Verification

• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Good communication and organizational skills.
• Preferred Experience
• Confidentiality and professionalism
• Experience with ERP or office management software.
• Knowledge of office procurement and facility management.
• Basic understanding of administrative processes.