Admin cum Registrar - ACLC San Pablo

AMA Computer College Inc.,; San Pablo; On-site; PHP 240,000 - 400,000; Full time

Benefits offered by this job

Competitive salary

Full-time permanent employment

Professional development opportunities

Collaborative work environment

Health and wellness initiatives

Educational mission contribution

Job summary

ACLC College of San Pablo, Inc. seeks an experienced Admin cum Registrar at our San Pablo City, Laguna campus. This full-time role supports registrar operations, student records, and day-to-day campus administration, reporting to campus management.

You will manage student data, process admissions and transcripts, and ensure records accuracy while coordinating with academic departments to maintain integrity of the student information system.

Qualifications

• Proven experience in administrative support, preferably in an educational setting.
• Strong knowledge of student records management and educational administration.
• Excellent organizational and time management skills with ability to multitask.
• Proficient in MS Office and database handling; handles confidential data with care.
• Clear written and spoken English communication.

Responsibilities

• Manage and maintain accurate student records, enrolment data, transcripts and files.
• Oversee registrar operations including course registration, schedule management and degree audits.
• Process student applications and admissions documentation.
• Coordinate with academic departments to record grades, credits, and academic standing.
• Prepare official documents: transcripts, diplomas, certificates and letters of good standing.
• Manage student databases and ensure data protection compliance.
• Handle inquiries from students, parents, and external parties regarding registrar matters.
• Support campus events, meetings and other administrative activities.
• Maintain organized filing systems and records; assist with other departments as needed.

Skills

Administrative support

Organizational skills

English communication

Data privacy compliance

Microsoft Office

Tools

Microsoft Office Suite

Database management systems

Job description

About the role

We are seeking an experienced Admin cum Registrar to join our San Pablo City, Laguna campus. This is a full-time position that plays a crucial operational and administrative role within the college. Reporting to campus management, you will serve as the backbone of our administrative operations, managing student records, coordinating registrar functions and ensuring smooth day-to-day operations across the campus. This role is essential to maintaining the integrity of our student information systems and supporting the academic mission of ACLC College of San Pablo, Inc.

Key responsibilities

• Managing and maintaining accurate student records, including enrolment data, academic transcripts and student files

• Overseeing registrar operations including course registration, schedule management and degree audits

• Processing student applications, admissions documentation and other registrar-related paperwork

• Coordinating with academic departments to ensure accurate recording of grades, credits and academic standing

• Preparing and issuing official documents such as transcripts, diplomas, certificates and letters of good standing

• Managing student databases and ensuring compliance with data protection and privacy regulations

• Handling enquiries from students, parents and external parties regarding registrar matters

• Supporting the organization of campus events, meetings and administrative activities

• Maintaining organized filing systems and administrative records

• Assisting with campus administrative tasks and supporting other departments as needed

What we're looking for

• Proven experience in administrative support, preferably within an educational institution or registrar office

• Strong knowledge of student records management systems and educational administration

• Excellent organizational and time management skills with the ability to prioritize multiple tasks

• Proficient in Microsoft Office applications (Word, Excel, Outlook) and database management systems

• Outstanding attention to detail with a commitment to accuracy in record-keeping

• Strong written and verbal communication skills in English

• Professional demeanor with the ability to maintain confidentiality of sensitive student information

• Customer service orientation with the ability to handle enquiries professionally and courteously

• Ability to work independently and as part of a collaborative team

• Knowledge of higher education regulations and academic procedures is advantageous

• Certification or training in records management or educational administration would be beneficial

What we offer

• Competitive salary package commensurate with experience and qualifications

• Full-time permanent employment with job security

• Professional development opportunities and training programs to enhance your skills

• Collaborative and supportive work environment

• Employee benefits package including health and wellness initiatives

• Opportunity to contribute to the educational mission of a respected institution

• Flexible approach to work arrangements where operationally feasible

About us

ACLC College of San Pablo, Inc. is a leading educational institution committed to providing quality technical and professional education. With a strong reputation for academic excellence and student-centered learning, we prepare individuals for successful careers in the technology and business sectors. Our institution is dedicated to fostering innovation, professional development and community engagement.