Admin Coordinator (Accounting)

We Search @ Searchers & Staffers Corp.; Philippines; On-site; PHP 335,000 - 558,000; Full time

Job summary

We Search @ Searchers & Staffers Corp. is seeking an on-site Administrative Support professional in Makati with 1–3 years of experience and a preferred Bachelor’s degree in business-related fields.

The role covers accounts payable support, general accounting, and shared services across a fast-paced environment. Responsibilities include document management, meeting coordination, data entry, and cross-functional collaboration with HR, Finance, and IT.

Qualifications

• Bachelor’s degree in Business Administration, Accounting, Finance, Management, or related field.
• Equivalent combination of education and relevant work experience may be considered.
• 2+ years of experience in administrative support, finance operations, accounting support, shared services, or business operations.
• Experience in FMCG, manufacturing, retail, BPO, SSC, or other high-volume transactional environments is an advantage.
• Exposure to Accounts Payable, General Accounting, Record-to-Report, or Shared Services operations is preferred.
• Proficiency in Microsoft Office Suite
• Comfortable using digital collaboration and AI-enabled productivity tools.
• Can start ASAP
• Willing to report in Ayala, Makati

Responsibilities

• Manage and organize documents, records, forms, reports, and other administrative materials.
• Coordinate meetings, calendars, meeting minutes, and follow-up actions.
• Prepare routine correspondence, presentations, trackers, and administrative reports.
• Facilitate communication and coordination among departments, employees, vendors, and service providers.
• Monitor task completion, deadlines, and pending actions.
• Perform data entry and maintain internal databases, trackers, and records.
• Assist in improving administrative workflows and documentation practices.
• Serve as the initial point of contact for RTR-related requests and inquiries
• Assist in gathering financial schedules and supporting documentation.
• Route RTR requests to appropriate team members for review and processing.
• Maintain organized records to support reporting, audit, and compliance requirements.

Skills

Microsoft Office Suite

AI-enabled productivity tools

Data entry

Education

Bachelor's degree

Job description

On-site - Makati 1-3 Yrs Exp Bachelor Full-time

Job Description

Job Qualifications:

• Bachelor's degree in Business Administration, Accounting, Finance, Management, or a related field preferred.
• Equivalent combination of education and relevant work experience may be considered.
• 2+ years of experience in administrative support, finance operations, accounting support, shared services, or business operations.
• Experience in FMCG, manufacturing, retail, BPO, SSC, or other high-volume transactional environments is an advantage.
• Exposure to Accounts Payable, General Accounting, Record-to-Report, or Shared Services operations is preferred.
• Proficiency in Microsoft Office Suite
• Comfortable using digital collaboration and AI-enabled productivity tools.
• Can start ASAP
• Willing to report in Ayala, Makati

Job Description:

Administrative Support

• Manage and organize documents, records, forms, reports, and other administrative materials.
• Coordinate meetings, calendars, meeting minutes, and follow-up actions.
• Prepare routine correspondence, presentations, trackers, and administrative reports.
• Facilitate communication and coordination among departments, employees, vendors, and service providers.
• Monitor task completion, deadlines, and pending actions.
• Perform data entry and maintain internal databases, trackers, and records.
• Assist in improving administrative workflows and documentation practices.
• Serve as the initial point of contact for RTR-related requests and inquiries
• Assist in gathering financial schedules and supporting documentation.
• Route RTR requests to appropriate team members for review and processing.
• Maintain organized records to support reporting, audit, and compliance requirements.
• Prepare basic reports and status updates using standardized templates.

Accounts Payable (AP) Support

• Serve as the initial point of contact for AP-related requests and inquiries.
• Assist with collecting invoice-related documentation.
• Route invoices and AP-related requests to appropriate processing teams.
• Support vendor administration activities and documentation management.

Employee and Office Support

• Receive, triage, and coordinate employee and business requests.
• Assist employees in navigating standard company processes and procedures.
• Coordinate handling of physical documents and onsite administrative requirements.
• Partner with HR, Procurement, Finance, RTR, AP, IT, Facilities, and other support functions.
• Act as an onsite liaison for remote and hybrid employees requiring local assistance.
• Escalate sensitive requests, exceptions, or policy-related matters to the appropriate functional owners.