Admin Coordinator

ECO SAVERS GROUP VENTURES INC.; Santo Tomas; On-site; PHP 223,000 - 357,000; Full time

Job summary

Eco Savers Group Ventures Inc. is seeking an Admin Coordinator in the Philippines to provide administrative and operational support to the assigned department. You will monitor LPG stock, consolidate inventory data, and handle stock records and billing documents with accuracy.

The role requires a Bachelor's degree in a related field, proficiency in Excel, and strong organizational skills. You will coordinate with multiple departments to ensure timely reporting and compliance with procedures.

Qualifications

• Bachelor's degree in a related field.
• Experience in admin support, inventory, logistics, or operations is advantageous.
• Knowledge of inventory monitoring, billing, and basic finance processes.
• Proficient in Microsoft Excel.
• Strong organizational, coordination, and record-keeping skills.
• Detail-oriented with high accuracy in reports and documents.

Responsibilities

• Monitor and consolidate LPG stock data from assigned plants or locations.
• Prepare and submit accurate stock and inventory reports on time.
• Maintain updated stock levels and movement records.
• Maintain cylinder inventory records per plant/location.
• Track cylinder movements, repairs, transfers, and classifications.
• Assist inventory reconciliation and verification activities.
• Prepare and process reimbursement, payment, liquidation, and financial documents.
• Ensure supporting documents are complete and accurate before submission.
• Process and monitor billings related to cylinder and supply purchases and services.
• Perform administrative duties to support daily department operations.

Skills

Excel

Organizational skills

Detail-oriented

Communication

Multitasking

Record-keeping

Proactive

Education

Bachelor's in Business Admin / related field

Tools

Microsoft Excel

Job description

About the role

An organized, detail-oriented, and proactive Admin Coordinator to provide administrative and operational support to the assigned department. The successful candidate will be responsible for monitoring and consolidating LPG stock and cylinder inventory data, processing financial and billing documents, coordinating material and supply requirements, and ensuring that operational records and reports are accurate and submitted on time. The position may be assigned to support the Primary Logistics and Motorpool Department, Cylinder Supply Distribution Department, or Cylinder Maintenance Department under the Operations Division.

Key responsibilities

• Monitor and consolidate LPG stock data from assigned plants or locations

• Prepare and submit accurate and timely stock and inventory reports

• Maintain updated records of stock levels and movements

• Maintain accurate and updated cylinder inventory records per assigned plant or location

• Monitor and track cylinder movements, repairs, transfers, and classification updates

• Assist in inventory reconciliation and verification activities

• Prepare and process reimbursement requests, payment requests, liquidation reports, and other financial documents

• Ensure the completeness and accuracy of supporting documents before submission

• Process and monitor billings related to cylinder and supply purchases, services, and other department requirements

• Perform administrative and clerical duties necessary to support daily department operations

About you

• Bachelor's Degree in Business Administration, Management, Accounting, Logistics, Supply Chain Management, or any related field

• Experience in administrative support, inventory management, logistics, supply chain, or operations is an advantage

• Knowledge of inventory monitoring, documentation, billing, and basic financial processes is preferred

• Proficient in Microsoft Office applications, particularly Microsoft Excel

• Strong organizational, coordination, and record-keeping skills

• Detail-oriented and able to maintain a high level of accuracy in reports and documents

• Able to manage multiple tasks and meet established deadlines

• Good written and verbal communication skills

• Can work effectively with different departments and stakeholders

• Reliable, proactive, and highly accountable